Operations Manager - 2025-26 school year, Renaissance Lutheran, Villa campus

About the Organization

LUMIN Mission

Our purpose is to provide safe, Christian schools focused on educational success, leadership development and spiritual growth.

LUMIN Schools is a network of high-performing, Christ-centered schools. Each campus has its own teachers and principals. They also have the support of network staff who ensure we are offering the best curriculum, quality meal programs and support services like counseling, social work and special education. Using the power of our network, we are able to meet our scholars' needs beyond the academic to also include their social, emotional and spiritual needs.

Though we serve elementary and middle school students, we believe it is never too early to start preparing for college and a career. Establishing a college mindset starts in K4, and our focus on career exploration deepens with every grade. When a scholar graduates from a LUMIN School, he/she will know the love of God and be both academically and socially prepared to take the next step toward a successful future.

EOE Statement

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, sex, disability, age, protected veteran status or any other characteristic protected by law.

Position

Operations Manager_0425

Grade Level

Location

Renaissance Lutheran School V

Exempt/Non-Exempt

Exempt

Full-Time/Part-Time

Full-Time

Description

Reporting Relationship

This position reports to the Principal.

Exemption Status

Exempt/Salaried (full time; 12-months; flexibility of hours for some nights and weekend activities)

LUMIN Mission

Our purpose is to provide safe, Christian schools focused on educational success, leadership development and spiritual growth.

Position Overview

This position works cooperatively with leadership of the congregation that owns the school (if any), LUMIN's Board of Directors, school staff, parents and students to help the school accomplish its mission of nurturing and equipping all children in a strong Christian and academic environment to become lifelong learners, growing in faith, capable of making responsible decisions, and serving God and the community. The Operations Manager provides overall structure and support in the day-to-day needs in running the operations of the school. Handle all duties in an efficient and service-oriented manner.

Key responsibilities may include, but are not limited to, the following:

School Operations

• Substitute teach in emergency situations when and if no one is available

• Supports building administrative assistant

• Sets up classes in Skyward

• Monitors classes/student data for Illuminate

• Organize and manage parent teacher conference sign ups and 100% attendance

• Updating scorecard bi-weekly

• Manages all Tech forms and parent handbook signed sheets

• Ensures household income forms are completed and entered

• Managers birthdays and incentives. Knows the schedule, procures prizes for incentives and organizes birthday boards and celebrations

• Manages attendance and tardies. Oversees collecting by 8:30, ensures phone calls to parents and maintains skyward and scorecard data. Alerts Principal when students are at 5 absences and monitor and follow up with parents when there are at 5 tardies.

• Fills out attendance tracker and follows LUMIN’s attendance playbook with fidelity

• Roster update

  
  

Ordering and Material Management:

• Manages classroom inventory and ordering (summer specific)

• Manages school ordering of supplies, paper etc

• Ensure both teacher workrooms are stocked with waters and snacks

• Organize/support arrival and dismissal procedures and fluidity

  
  

Retention/Enrollment:

• Choice paperwork

• Count day

• Oversee and train Administrative Assistant. Ensure they are able to complete enrollment appropriately

• Lead and support school recruitment, events and follow up

• Updates Skyward and scorecard with classroom data

• Updating class lists with changes

Office Responsibilities:

• Data entry of behavior and follow up tracking.

• Sick forms and corrections

• Manage volunteer training materials and forms

• Organizes and follows up on all field trips. Forms, tracking, reserving buses

• Oversees 100% of the meal program. Training and supervision of meal program and servers. Tracks and follows up on claims, mistakes and incorrect orders

• Oversees facilities, maintenance and order forms

• Works with vendors as necessary

• Manages and oversees cleaning services. Communicating when and where gaps are

• Oversees picture day, yearbook and distribution

• Oversees updating the website

• Supports Professional Development

• Support for New teachers. Leads tours and machine usage training

• Schedule and lead building tours with parents

• Oversees organization and logistics of all school wide family events. Participates and supports logistics as the main point person along with the Principal

• Leads Parent Organization League

• Supports family needs. Able to lead and support interns as they plan for family engagement activities

  
  

Forms to oversee:

• Family Newsletter

• Reimbursement forms

• Accident forms

• Record Request

• Teacher Attendance Tracker and scorecard

  
  

Administrative

• Participate and attend school functions and faculty meetings

• Provide leadership in ensuring a positive and co-operative culture and climate exists within the school

• Provide structure, directions, and evaluation of Administrative Assistant

• Participate in faculty devotions

  
  

Position Requirements

Experience and Requirements

• Must believe in Christian-based philosophy and principles and extend those to students and families

• A Bachelor’s degree from an accredited University

• Ability to maintain confidentiality and work in a professional manner with a diverse population of children, youth and adults

• Possess the ability to establish a rapport with youth, parents and other staff, while maintaining appropriate boundaries.

• Experience working in an urban school environment, including general knowledge of issues facing at-risk youth, is desired

• Excellent communication skills

• Ability to effectively collaborate with other disciplines in problem solving

• Ability to communicate and work in multiple settings and environments

• Has a personal belief in God’s ability to change lives

  
  

Working Conditions

• Ability to sit and/or stand for long periods of time, depending on work tasks

• Work will be performed in a school environment

• Willingness to be outside with students during recess/breaks

• Clear need to understand and lead efforts in child and school safety

This Job Description indicates the general nature and level of work expected of someone in this position. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee. The employee may be asked to perform other duties as required.

Salary

Starting at $45,000 and up for years of experience, advanced degrees, with ability to make more as you grow with us.