Executive Assistant

We are seeking a dedicated and detail-oriented individual to join our team as an Executive Assistant and Data Entry Specialist. This role involves managing front desk activities and performing data entry tasks efficiently and accurately.

Responsibilities:

• Greet clients and visitors with a professional and friendly demeanor.
• Answer and direct phone calls to appropriate personnel.
• Maintain a clean and organized reception area.
• Handle incoming and outgoing mail and packages.
• Assist with general administrative tasks as needed.
• Perform data entry tasks with precision and speed.
• Enter and update information into databases and spreadsheets.
• Verify accuracy of data and make necessary corrections.
• Enter and update project-related data accurately and efficiently into the designated software systems.
• Maintain and update accounts payable and accounts receivable records with a high level of accuracy.
• Ensure timely and accurate processing of invoices, payments, and financial transactions.
• Assist in reconciling discrepancies in financial records and project data.
• Generate reports and summaries based on project and financial data as required.
• Support project managers and finance team in organizing and maintaining project and financial documentation.
• Adhere to data entry procedures and policies to maintain data integrity and security.
• Collaborate with team members to ensure smooth and efficient data flow across departments.
• Identify and propose process improvements to enhance data entry efficiency and accuracy.

Requirements:

• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to multitask and prioritize tasks effectively.
• Previous experience in a receptionist or data entry role is preferred.
• Proficiency in data entry and management software/tools.
• Strong attention to detail and accuracy in data entry and financial record-keeping.
• Excellent organizational and time management skills to handle multiple tasks effectively.
• Understanding of basic accounting principles and financial processes.
• Ability to work both independently and collaboratively in a team environment.
• Strong communication skills to interact with various stakeholders.
• High school diploma or equivalent qualification – OR - Bachelor’s degree in finance, accounting, business administration, or related field preferred

Job Type: Full-time

Pay: $30.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $30