What are the responsibilities and job description for the Executive Secretary position at Lumos Recruit?
At Lumos, we are seeking a highly skilled Administrative Assistant to join our team. As an integral part of our organization, you will be responsible for executing various accounting duties, including accounts payable, processing invoices and deposits, and reviewing and reconciling invoice discrepancies.
You will also be tasked with collecting descriptions for credit cards from staff, preparing reports, and corresponding with vendors and responding to inquiries. Additionally, you will oversee an efficient office environment, including purchasing office supplies, directing internal communications, and providing clerical support to all office staff.
We require someone with 2-3 years of experience assisting in a busy accounting office, possessing superior organizational skills, oral and written communication skills, good presentation and interpersonal skills, and the ability to multitask and work reliably.
- Key Responsibilities:
- Execute various accounting duties
- Collect descriptions for credit cards from staff and prepare reports
- Review and reconcile invoice discrepancies
- Correspond with vendors and respond to inquiries
- Oversee an efficient office environment
- Clerical support for all office staff
