What are the responsibilities and job description for the Executive Secretary - PV School Counseling Office position at Pascack Valley Regional High School District?
Position Type :
Secretarial / Clerical
Date Posted : 2 / 28 / 2025
Location :
Pascack Valley High School
Date Available : 09 / 01 / 2025
Closing Date : 03 / 07 / 2025
Department Secretary
Position Purpose
Under the direct supervision of the district supervisor of school counseling, to provide a wide variety of complex and confidential administrative and secretarial support, communicating information to school district staff, students, parents and others as required, and to assist in ensuring compliance of department / program activities with legal, administrative and District policy requirements.
Essential Functions :
- Composes documents (e.g., correspondence, bulletins, reports) for the district supervisor for the purpose of requesting or providing information, confirming events, etc.
- Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school staff, students, parents, and others regarding activities, events or other work-related matters.
- Assists in coordinating department activities and functional responsibilities related to subject areas over which the department has oversight.
- Attends department and other related meetings as assigned for the purpose of conveying and / or gathering information required to perform functions.
- Assists in planning and scheduling department events and activities, and maintaining calendar of department events.
- Assists in overseeing workload of the department head for the purpose of maximizing efficiency and meeting operational requirements.
- Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
- Answers telephone calls, and provide information and assistance to callers.
- Serves as liaison with outside organizations related to department activities and work.
Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the department.
Note : The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.
Equipment
Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.
Travel Requirements
Limited travel to and from meetings may be required.
Knowledge, Skills and Abilities
Physical and Mental Demands, Work Hazards
Qualification Profile
Hence providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to :
FLSA Status : Non-exempt