Administrative Assistant

Compensation

Evergreen - Candidate flow

Compensation Type

Non-Exempt

Employment Type

Regular

Scheduled Weekly Hours

40

Grade

NE01

Department

Administrative Operations

Position Summary

The Administrative Assistant provides administrative and clerical support at Luna Community College (LCC). This role regularly interacts with Senior Executives, partners, students, and customers. Responsibilities include executing a broad range of analytical, administrative, executive support and research functions with little oversight or supervision. Adeptly manages multiple time-sensitive deadlines while naturally retaining a positive attitude and independently completes complex tasks and projects efficiently with a high level of attention to detail.

Duties & Responsibilities

ESSENTIAL JOB FUNCTIONS

• Maintains office budget and travel.
• Prepares and submits invoices for payment.
• Performs a wide variety of complex and confidential administrative/office support for the Executive.
• Keeps the Executive advised on weekly schedule, incoming calls, and facilitates decision for the work flow through the department.
• Prepares reports, letters, and proposals; collects data; assists with presentations, and drafts correspondence as delegated.
• Maintains confidentiality as part of being a member of an administrative office.
• Collects documents requiring the Executive and checks for accuracy as needed
• Takes notes as required and assists the Executive Administrative Assistant to the President as needed.
• Performs other duties as assigned.
  
  

Required Knowledge, Skills, And Abilities

• Knowledge of principles and practices of office administration
• Proficient in keyboarding/typing speed and accuracy
• Proficient in various computer software applications including Microsoft Suite
• Proficient in English composition, grammar and punctuation
• Ability to compose letters and preparing a variety of reports
• Ability to prepare of statistical reports
• Ability to maintain confidentiality
• Ability to multi-task.
• Ability to transcribe and take notes.
• Strong bookkeeping practices and procedures
• Ability to work with a diverse group of students, faculty, staff and the public
  
  

WORK ENVIRONMENT AND PHYSICAL FACTORS

• Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. The worker sits most of the time.
• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading and visual inspection.
• The worker is not substantially exposed to adverse environmental conditions.
  
  

Required Education And Experience

• High School diploma or GED
• 3-5 years of administrative or executive support experience in a corporate or professional setting
• Strong verbal and written communication skills
• Proficiency in Microsoft Office Suite
• Ability to independently prioritize and execute multiple complex tasks and projects in a fast-paced, deadline-oriented environment
  
  

The above statements are intended to describe the general nature and level of work performed by employees assigned to this position. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications. Luna Community College management reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.

As a part of your application, upload letter of interest, current resume, and official documentation confirming education.

EEO STATEMENT: LCC is an equal opportunity employer.