Scheduling Coordinator Central Supply

• Creating weekly and monthly staff schedules for all nursing units, including day, evening, and night shifts.

• Matching staff skills and qualifications to resident care needs.

• Managing staff time off requests, sick leave, and vacation scheduling.

• Filling open shifts with available staff or agency personnel.

• Addressing staffing shortages and coordinating with management to find solutions.

• Communication and Coordination:

  • Communicating schedule changes to staff promptly and effectively.

  • Collaborating with nursing supervisors and other departments to ensure smooth patient care delivery.

  • Responding to staff availability updates and scheduling conflicts.

  • Maintaining open communication with residents, families, and staff regarding scheduling matters.

• Administrative Tasks:

  • Utilizing scheduling software to create, track, and update staff schedules.

  • Maintaining accurate staff attendance records and timekeeping

  • Generating reports on staffing levels and potential issues

  • Adhering to facility policies and regulatory requirements regarding staffing and documentation

Required Skills and Qualifications:

• Excellent organizational and time management skills

• Strong communication and interpersonal abilities to effectively interact with staff, residents, and families

• Proficiency with scheduling software and computer applications

• Understanding of healthcare regulations and nursing home operations

• Ability to work independently and as part of a team

• Experience in healthcare scheduling, preferably in a nursing home setting

• Receiving and stocking supplies:

  Checking incoming deliveries against purchase orders, verifying quantities and quality, and properly storing supplies in designated areas.

• Inventory management:

  Maintaining accurate records of all medical supplies, monitoring stock levels, and placing orders with vendors to ensure adequate supply.

• Filling supply requests:

  Responding to requests from nursing staff on different floors, accurately picking and delivering required supplies.

• Organizing storage areas:

  Maintaining a clean and organized supply room, utilizing proper labeling and rotation systems to prevent expired items.

• Infection control:

  Following strict sanitation procedures for handling and distributing medical supplies to prevent cross-contamination.

• Quality control:

  Inspecting supplies for damage or defects before distributing them.

• Data entry:

  Recording supply usage and inventory details into electronic systems.

• Communication:

  Collaborating with nursing staff to understand their supply needs and address any concerns.

Skills and qualifications for a central supply role:

• Attention to detail and accuracy in inventory management

• Strong organizational skills to maintain a clean and efficient supply room

• Ability to lift and move heavy boxes of supplies

• Basic understanding of medical supplies and equipment

• Knowledge of infection control practices

• Computer literacy for inventory tracking