Accounting Specialist

The Accounting Specialist position will be a key member of the Accounting Team. The Primary responsibilities of the position will be the management of Accounts Payable for multiple locations in multiple states. This includes the receiving, entry, matching and payment of all invoices. The position will also manage all state and local sales and use tax reporting. Finally, the position will provide management of fixed assets and perform monthly reconciliations and reporting duties.

The essential functions include, but are not limited to the following:

• Processing daily Accounts Payable (A/P) statements/reports within Datacor (accounting system)
• Manage all documents in an electronic format so all locations can review their invoices.
• Receiving and entry of invoices including matching invoices to purchase orders and receipts.
• Managing open payables reviewing cash balances and discount opportunities.
• Processing payments both electronic and check and transmitting remittance advice information to vendors.
• Properly review and record Sales and Use taxes on all invoices and prepare monthly tax reporting for all state and local jurisdictions
• Manage Vendor information including W-9s and 1099 reporting.
• Maintaining inventory files and financial documents using an organized filing system that includes the digitization of all records related to inventory.
• Recording administrative and office expenses in computerized programs
• Producing and preparing daily, weekly, monthly financial statements/reports for Manager
• Verifying transactions comply with financial policies and procedures established by the Company
• Upholding professionalism by providing courteous customer service to visitors, clients, and vendors
• Performing other duties as assigned

• High school diploma or G.E.D. equivalent required,
• At least Five years Accounts Payable management experience preferred
• Experience with Sales and Use Tax Reporting
• Experience with Financial reporting and production of reconciliations
• General understanding of accounting practices and principles
• Experience with automated accounting programs and systems
• Working knowledge of the Microsoft Office (e.g., Word, Excel, Outlook)
• Ability to apply discretion and trust with confidential material
• Ability to maintain a high level of accuracy in preparing and entering financial data
• Ability to effectively apply analytical and problem solving skills
• Excellent time managing skills with the ability to multi-task, prioritize, and meet deadlines

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.