What are the responsibilities and job description for the Accounts Receivable/Accounts Payable position at Lush Lawn - Safari Tree?
Accounts Payable / Accounts Receivable Specialist
Objective of this Role:
The AP/AR Specialist will be responsible for the financial processing of transactions for the Parent Company and its subsidiaries. The position will report to the CFO and take direction from the Controller. The overall objective is to assist the finance/accounting department in the data entry and capture of transactions for vendors, customers, and tenants.
Accounts Receivable Duties:
- Invoicing tenants and businesses for monthly rents and utility reimbursements. Maintenance of the Rent Roll spreadsheet.
- Entry of payments made on invoices and monthly reconciliation.
- Collection of delinquent accounts from tenants.
- Daily entry of checks received into our WorkWave CRM software and deposit into our business checking accounts. Entry of transactions into NetSuite accounting software for checks and credit card payments.
- Daily reconciliation of all payments.
- Entry of monthly collections from Universal and reconciliation with WorkWave and NetSuite.
- Follow up on Universal Collections and track customer collection process.
- General Ledger entry from WorkWave to NetSuite daily.
- Aging accounts daily.
- Generate daily and weekly aging reports to monitor overdue balances.
Accounts Payable Duties:
- Process and enter all non-PO invoices into NetSuite Bill Pay once approved and that GL account coding on invoices is accurate.
- Ensures that for all PO related invoices, that we gather the PO, receiver approvals, and invoice copy timely and accurately. Request approval as needed.
- Enter credit card purchases into NetSuite with proper GL coding.
- Collect PRF’s for weekly reports on Mondays and process.
- Assist in reconciling key vendor statements and gathering missing invoices for Cintas, Gill-Roy’s, SiteOne, Banner, Foster’s, Advanced Turf, Corrigan Oil, and WEX.
- Assist in gathering all missing credit card receipts from cardholders in a timely fashion to meet month end close.
- File, maintain, and store accounting documents, records, and reports.
- Handles Corporate Office inventory count and entries.
- Performs other duties as required to support the Accounting and HR Department.
Skills:
- Bachelor’s degree in business or accounting with 3 years of experience in Accounts Payable.
- Competency with accounting software, preferable experience with Oracle NetSuite.
- Strong Excel skills.
- Data entry background with attention to detail.
- Comfortable with math and calculations.
- Good listening and communication skills.
- Strong ethics.
