What are the responsibilities and job description for the Receptionist/Office Assistant position at Lusk and Associates Sotheby's International Realty?
This job will require someone who can work in a dynamic, fast-paced, highly productive environment and needs to be willing to do whatever is asked by their teammates and the agents in the office. The workplace is business casual. The hours for this position will be 8:30am-5pm. If you have previous experience managing a front desk we would love to discuss this opportunity with you.
The ideal candidate is positive, outgoing, learning-based, a strong communicator, detail-oriented, tech-savvy, and proficient with technology, including Microsoft Office. The DOFI is the face of our Market Center, welcoming agents and clients with a warm and genuine smile. This person will be responsible for opening and closing the reception area, directing guests appropriately; notifying agents and staff of arrival, answering phones, and directing calls to agents within the Market Center, keeping the office supplies stocked the coffee hot, and all other things that go along with helping the office run smoothly. They are also responsible for data input of listing and sales data for agents in a fast-paced and highly productive office. Assisting in event coordination will also be a part of this role.
- Welcoming visitors by greeting them, in person or on the telephone; answering or referring inquiries.
- Handling mail, and packages as they arrive in the office.
- Answering phone calls and directing correspondence to the appropriate parties.
- Provide effective solutions to inquiries, concerns, or issues.
- Ensure a positive customer experience through clear and empathetic communication.
- Setting up training meeting rooms for daily events.
- Maintaining the showing center and conference rooms cleanliness and organization.
- Creating Showing Center notifications and distributing them via email.
- Assist in coordinating Showing Center events.
- Supporting the office leadership as needed.
- Providing administrative and technical support to agents as needed.
- Create and maintain an office supply inventory and manage the ordering of supplies
- Maintain office cleanliness and tidy up on an as needed basis
- Coordinating Agent settlements in the office
- Managing the conference room agent booking schedules
Job Type: Part-time
Pay: From $14.00 per hour
Expected hours: 16 – 24 per week
Benefits:
- Paid time off
Schedule:
- 8 hour shift
- Weekends as needed
Experience:
- CRM software: 1 year (Preferred)
Ability to Relocate:
- Lancaster, PA 17601: Relocate before starting work (Required)
Work Location: In person
Salary : $14