What are the responsibilities and job description for the Administrative Assistant (10103) position at Lutheran Services Florida?
Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant.
LSF is looking for a talented Administrative Assistant who wants to make an impact in the lives of others.
Purpose and Impact :
Provides administrative and program support for Child Welfare Management Organization Program.
Essential Functions :
Organize and maintain accurate documentation for CMO program client files and related documents.
Provide administrative support for CMO program including, but not limited to, drafting correspondence, copy, scan, fax, mail and file.
Answer phone calls properly and promptly; record and forward messages or assist in referrals, when appropriate.
Monitor and track program documents within the program service area.
Prepare and maintain program mailing lists in the database system.
Prepare, organize and close client file folders for clients.
Participate in Case Plan Conference by editing draft of case plan according to the direction of legal and case management staff.
Participate in In-Service training, staff meetings and other required trainings.
Responsibility for maintenance of file storage or other work area.
Other Functions :
Performs all other duties as assigned.
Physical Requirements :
Must be able to work in a fast-paced environment
Use of telephone and computer of long periods of time
Must be able and willing to present a professional image over the telephone and in person
Bending and lifting up to 20 pounds may be required
Education :
Must possesses a high school diploma.
Experience :
Prefer progressively responsible administrative and clerical support experience in a professional office.
Skills :
Must have extensive knowledge of Windows applications, such as Microsoft Word & Excel, must be able to set up and maintain extensive filing system and have knowledge of general office operating procedures.
Other :
Must demonstrate sensitivity to our service population’s cultural and socioeconomic characteristics and needs.
Principal Accountabilities :
Provide document filing, file storage, and file retrieval services for all CMO program staff.
Secretarial and administrative support to all program staff.
Effective working relationship with staff members
Adhere to LSF Personnel policies and procedures
Why work for LSF?
LSF offers 60 programs across the state of Florida serving a wide range of populations in need. Mission Driven staff members become part of the LSF community while transforming the lives of those in need. Our staff additionally find growth opportunities as they explore areas of interest within the organization.
Amazing benefits package including :
Medical, Dental and Vision
Telehealth (24 / 7 online access to Doctors)
Employee Assistance Program (EAP)
Employer paid life insurance (1X salary)
13 paid holidays 1 floating vacation
Generous PTO policy (starting at 16 working days a year)
Note : Head Start employees paid time off and vacation schedule may differ
403(b) Retirement plan with 3% discretionary employer match OR 3% student loan repayment reimbursement
Tuition reimbursement
LSF is proud to be an equal opportunity employer.
