Payroll Specialist/HR

POSITION: Human Resources Associate

REPORTS TO: Director of Human Resources

SUMMARY OF RESPONSIBILITIES: Assists the Director of Human Resources in operating the Human Resources Department in accordance with applicable federal, state, and local standards, guidelines and regulations; and to assure that quality personnel are interviewed, trained, employed, and supported.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Receive job applications for open positions in all organizational departments, forward to appropriate departments.
• Complete reference checks and arrange interviews for qualified applicants for positions to be filled in all departments.
• Backup to HR Clerk in maintenance of all files; personnel, medical, retiree, general, terminated, etc.
• Maintain proper I-9 documentation on all employees.
• Setup new employees - schedule drug screens, TB tests, conduct background checks, complete paperwork, etc.
• Greet all persons who enter the department.
• Assist with management of the uniform program. Assign, track, order, maintain replacement list, sell and complete a deduction form for additional shirts, etc.
• Coordinate ticket consignment programs.
• Assist with quoting appropriate salaries and benefits for personnel interviewed/hired.
• Backup to HR Clerk to assist with counseling employees on enrollment in benefit plans, help to complete forms, log information in computer, and forward to payroll for further processing. Also maintain adequate supply of necessary benefit forms and information.
• Assist with orientation of new personnel to the facility, and explanation of personnel policies and procedures.
• Interpret department policies and procedures to personnel, residents, visitors, etc., as necessary or required.
• Assist with preparing and processing all annual reviews and appropriate pay adjustments.
• Counsel employees on personal problems; refer to other sources of help.
• Complete necessary benefit information for employees during the termination process.
• Assist in the processing of all change of status information.
• Complete necessary forms, reports, etc., and submit to the Director of Human Resources.
• Assist with the organization of employee functions. (i.e., picnic, Christmas party, focus groups, enrollment meetings, recognition, easter/halloween candy, etc.)
• Participate with the Employee Spirit Committee and any activities planned by that committee.
  
  
  

HUMAN RESOURCES ASSOCIATE/WORK COMP COORDINATOR

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• Prepare monthly memo to employees needing annual health statement as well as AFLAC enrollment.
• Process terminated employee files along with ETS form from department.
• Manage badge process for all employees and volunteers.
• Process all employment verifications, both written and telephone.
• Distribute checks to terminated employees and collect badge, keys, etc.
• Maintain locker list.
• Assist with handling process servers arriving at the facility.
• Participate in meetings, planning sessions, and seminars as appropriate and as assigned.
• Attend and participate in workshops, seminars, etc. to keep abreast of current changes in personnel matters.
• Support the guidelines of The Groves Communication Plan, including the development of “In A Nutshell”.
• Assist in standardizing the methods in which work will be accomplished.
• Develop and maintain a good working rapport with all personnel.
• Function as the Work Comp Coordinator, to include logging all incidents reports, sending out employees to the W/C doctor, keeping track of employees and their doctor appointments.
• Prepare monthly work comp report for Safety Committee.
• Maintain confidentiality of all pertinent personnel information in accordance with established personnel policies.
• Adheres to the provisions of The Groves Ethical Standards, Guidelines/Compliance Plan, and exemplifies high ethical standards in all activities and interactions.
  
  
  

Other Duties:

• Performs other duties as assigned.
  
  
  

Qualifications:

• Must possess a high degree of interpersonal relations skills and capability of relating to a variety of people and personalities. Considerable initiative and judgment is also required.
• Must posses a high school education. College and/or Human Resource training program is desirable.
• Must have at least five years of secretarial/administrative assistant experience. A minimum of 3 years of Human Resource related experience is most desirable. Ability to type and use general office equipment. Computer skills necessary.
• Must possess the ability to make independent decisions.
• Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government personnel, and the public.
• Should be familiar with the laws, regulations, and guidelines governing personnel administration.
• High degree of confidentiality in all matters.
  
  
  

Working Conditions:

• May be exposed to body fluids, infection, odors, and behavior of residents.
  
  
  

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