ADMINISTRATIVE ASSISTANT

Job title

Quality Assurance Administrative Assistant

Direct Reports

None

Reports to

Quality Assurance Manager

Exemption

Non-exempt

PTO Accrual

PTO Hourly Production

Mobile Phone

NO

Desktops2Go

YES

Remote User

NO

DBIDS

NO

Evaluation Type

G&A NON MGT

Job purpose

The Q. A. Administrative Assistant is responsible for the maintenance of the Quality Management System and Welding and NDT program-associated files and records. The Administrative Assistant manages quality control systems consistent with established standards, customer specifications, and production goals. The position oversees the day-to-day operations and administrative functions of the Quality Assurance Manager and Department.

• Quality Assurance

Duties and responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

1. Ensure a high level of internal and external customer service relationships.
2. Assist Q. A. Manager and Q.A. Inspectors with research and data collection.
3. Maintain and update department as well as company procedures.
4. Coordinate and track training requirements and reports.
5. Operate standard office equipment/scan and fax documents.
6. Prepare correspondence, memoranda, reports, minutes, and proceeds of meetings.

Competencies

1. Organizational Skills.
2. Problem Solving/Analytical.
3. Customer/Client Focus.
4. Time Management.
5. Collaboration.
6. Business Acumen.

Responsibility

This position manages all items listed above as well as Welding and NDT qualification and training records. Work collaboratively with others while maintain tact and integrity.

Work Environment

While performing the duties of this job, the employee may be exposed to fumes or airborne particles, moving mechanical parts, and vibration. The noise level in the shipyard work environment can be loud.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is largely a sedentary role; however, some walking is required. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms. The position may require lifting, pushing, and pulling objects that are 20 pounds or heavier, and walking aboard and around vessels under repair.

Position Type/ Expected Hours of Work

This is a full-time position. Days or Nights and hours of work are Monday through Friday. This position rarely requires long hours and/or weekend work.

Travel

Travel is primarily local during the business day..

Required Education and Experience

1. B.S. degree or equivalent experience/education combination.
2. Supervisory/management experience.
3. Thorough knowledge of MS Office and Excel.

Preferred Education or Experience

Education is based on job-related requirements and is consistent with business necessity.

1. Experience in a Shipyard/ Military setting.
2. College-level administrative classes are a plus.

Additional Eligibility Qualifications/Certifications

1. Project Management Professional (PMP)

2. Six Sigma Methodology

AAP/EEO Statement

Equal Employment Opportunity has been, and continues to be, a fundamental principle at Lyon Shipyard, Inc. It is the company's policy that opportunities be available to all persons without regard to race, sex, age, color, religion, national origin, disability, citizenship status, or any other category protected under state or local law. This policy applies to employees and applicants and to all phases of employment including hiring, promotion, demotion, treatment during employment, rates of pay or other forms of compensation, and termination of employment.

Lyon Shipyard is proud to be a drug-free workplace.