What are the responsibilities and job description for the Billing Coordinator position at M.C. Dean, Inc.?
Responsibilities:
We are looking to expand our finance team to support M.C. Dean’s Security and Electronic Systems (SES) business unit. The successful candidate will interact with project teams and customers on a regular basis.
The Billing Clerk is responsible for preparing and issuing invoices, ensuring accurate billing records, and providing support for the billing operations. This role requires attention to detail, effective communication skills, and the ability to work collaboratively with the finance team and other departments. The Billing Clerk will handle various billing tasks, including data entry, invoice generation, and customer inquiries.
Key Responsibilities:
1. Invoice Preparation and Processing:
- Generate and distribute invoices to clients accurately and in a timely manner.
- Verify billing data, ensuring all necessary information is complete and accurate.
- Apply payments to customer accounts and update records accordingly.
2. Data Entry and Record Keeping:
- Enter billing information into the accounting system, maintaining up-to-date and accurate records.
- File and organize billing documents for easy retrieval and audit purposes.
- Maintain detailed records of invoices, payments, and account statuses.
3. Customer Support
- Respond to customer inquiries regarding billing issues, providing prompt and courteous service.
- Resolve billing discrepancies by working with customers and internal departments.
- Assist customers with payment processing and account inquiries.
4. Reporting and Reconciliation:
- Assist in preparing billing reports for management review.
- Reconcile billing accounts to ensure accuracy and completeness.
- Monitor and follow up on outstanding invoices to ensure timely payments.
Monitor and follow up on outstanding invoices to ensure timely payments
5. Compliance and Process Improvement:
- Ensure compliance with company billing policies and procedures.
- Suggest improvements to billing processes to enhance efficiency and accuracy.
- Stay updated on industry best practices and changes in billing regulations
Qualifications:
- Education
- High school diploma or equivalent required with 1-2 years of experience; Associate’s degree in Accounting, Finance, or related field preferred.
- Experience
- Previous experience in billing, invoicing, or accounts receivable preferred.
- Basic understanding of accounting principles and practices.
- Skills:
- Proficient in Microsoft Office Suite, particularly Excel, and familiar with accounting software (e.g., QuickBooks, Sage).
- Strong attention to detail and accuracy in data entry and record keeping.
- Excellent organizational and time management skills.
- Effective communication and customer service skills.
- Ability to work independently and as part of a team.
This job description is subject to change at any time and may include other duties as assigned.
Abilities:
- Exposure to computer screen for a long period of time.
- Sitting for extended periods of time.
- Reach by extending hands or arms in any direction.
- Have finger dexterity to manipulate objects with fingers rather than whole hands or arms, for example, using a keyboard.
- Listen to and understand information and ideas presented through spoken words and sentences.
- Communicate information and ideas in speaking so others will understand.
- Read and understand information and ideas presented in writing.
- Apply general rules to specific problems to produce answers that make sense.
- Identify and understand the speech of another person.
