What are the responsibilities and job description for the Program Support Specialist 3 position at M.C. Dean, Inc.?

Overview

DISCLAIMER : This role is with K-CORP, a joint venture with M.C. Dean . We will conduct interviews to identify qualified candidates. Offers of employment for this position will be extended to candidates to join as K-CORP employees.

Clearance Requirement : Applicants selected will be subject to a government security investigation and must meet eligibility requirements, including U.S. Citizenship, for access to classified information; ability to obtain & maintain HSPD-12 clearance.

Responsibilities

The Program Support Specialist supports the Chief Engineer and upper management in managing various project-related tasks. This role focuses on critical environments, such as high-uptime industries and fast-paced settings like hospitals. Responsibilities include project planning, coordination, tracking, and reporting to ensure smooth operations and the timely completion of deliverables.

Collaborate with upper management and the Chief Engineer on business and contractual matters, including proposal preparation, project deliverables, reporting, and addressing performance or funding concerns.
Assist the Chief Engineer in scheduling and planning maintenance, repairs, and projects.
Develop and maintain tracking lists for proposals, deliverables, projects, and contracts to ensure team reviews and compliance.
Support the preparation of monthly and financial reports in collaboration with the Chief Engineer.
Managing all vendor service agreements to include negotiating proposals / contracts with third-party companies
Oversee the Production Control Manager (maintenance coordinator), serving as the primary contact for vendor leadership, contractor management, PM scheduling, and corrective work task coordination.
Supervise and maintain the accuracy and completeness of the Computerized Maintenance Management System (CMMS).
Train site resources on CMMS usage, provide support (including issue escalation), audit ticket performance, generate CMMS reports supporting KPIs, and analyze workflows for continuous process improvement.
Administer of payroll, AP transmittal and proper coding of company purchases
Track materials, purchase orders (POs), and invoicing to ensure proper management and compliance.
Assist with government badging requests and manage related administrative tasks.
Interpret contract requirements and create Statements of Work (SOW) for subcontracting.
Interpret the 52-week schedule and job plans to order materials.
Organize project, proposal, and contract meetings, and assist in preparing briefs, plans, spreadsheets, and other materials.
Coordinate the production, packing, and delivery of contract and proposal deliverables in accordance with RFP requirements (both hard and soft copies).
Utilize advanced MS Office Suite skills (Word, Excel, PowerPoint) and interact with customer portals.
Communicate effectively with a diverse group of individuals, in person, by phone, and in writing.
Independently solve practical problems and propose relevant solutions.

Qualifications

High School Diploma / GED with 10 years of experience

Associate's Degree with 8 years of experience

Bachelor's Degree with 5 years of experience

Applicants selected will be subject to a government security investigation and must meet eligibility requirements, including U.S. Citizenship, for access to classified information; ability to obtain & maintain HSPD-12 clearance.

Strong understanding of critical environments, such as high-uptime industries or fast-paced settings like hospitals.

Proficiency in MS Office Suite (Word, Excel, PowerPoint).

Excellent organizational skills with the ability to track multiple projects and deadlines.

Ability to work independently, solve problems, and adapt to changing needs.

Strong verbal and written communication skills.

Ability to work with computer screens for extended periods.

Capacity to sit for extended periods.

Ability to reach and extend hands or arms in various directions.

Finger dexterity for tasks such as typing or manipulating small objects.

Ability to listen, understand, and interpret information presented verbally.

Strong verbal communication skills to convey information clearly and effectively.

Ability to read and comprehend written information.

Critical thinking skills to apply general rules to specific problems and generate logical solutions.

Ability to identify and understand the speech of others.

Abilities :

Exposure to computer screens for an extended period of time.

Sitting for extended periods of time.

Reach by extending hands or arms in any direction.

Have finger dexterity in order to manipulate objects with fingers rather than whole hands or arms, for example, using a keyboard.

Listen to and understand information and ideas presented through spoken words and sentences.

Communicate information and ideas in speaking so others will understand.

Read and understand information and ideas presented in writing.

Apply general rules to specific problems to produce answers that make sense.

Identify and understand the speech of another person.

Pay Range

USD $90,800.00 - USD $136,200.00 / Yr.

Salary : $90,800 - $136,200

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Program Support Specialist 3

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