Front Desk Receptionist

The Focus of this Position:

The Administrative Assistant ensures the organization runs smoothly by assisting all employees through a variety of skills such as creating spreadsheets, using specified software for data entry, preparing/revising documents, buying supplies, managing stockrooms, and maintaining customer relations.

Primary Responsibilities:

· Reception: Answer phone calls, greet visitors, take applications and route to human resources and managers.

· Process Mail: Obtain mail, open, and deliver as applicable, ensure mail is outgoing in a timely manner.

· Process Purchase Orders: Ensure any purchase orders received are completed and processed through data entry in excel, distribute as needed.

· Accounts Payable: Key in any AP given by project managers and reviewed keyed entries for errors, correct as needed.

· Filing: File any vendor invoices with the correct job file. File all AP on the 10th every month.

· Licensing: Review city and town licenses for projects. Complete any documents required to obtain/renew licenses for current job locations.

· Deposits: Check mail for daily deposits and enter data for CFO approval.

· Backup Tapes: Verify backup tapes are changed weekly and checked for errors in the system.

· Checks: Compile any checks from CFO for mailing, guarantee checks are sealed, confidential, and mailed in a timely fashion.

· Cost Projections: Complete projected to actual cost review and changes any information needed.

Other Responsibilities

· Office Supplies: Tidy up, order any office supplies needed from vendors.

· Dishes: Clean/wash dishes.

· UPS/FED EX: Review/Pay any invoices received.

· All Departments: Be available and able to assist any department with special projects as needed.

· SSIP: Enter SSIP dates in Spectrum twice per year.

· Human Resources: Assist with data entry for new hires and complete HR new hire orientation with employees. Answer any questions or concerns.

· Notary: Assist with any notary duties needed for contracts and waivers.

· Payroll: Learn and complete payroll when needed.

· Booklets: Assemble new hire and safety booklets for human resources and safety manager for any new hires.

Critical Success Personal Attributes and Strengths

· Extreme attention to detail.

· Computer software knowledge of Microsoft’s Word, Excel, and PowerPoint.

· Proficient in revising written documentation.

· Proficient in basic math skills – addition, subtraction, multiplication, and division.

· Great communication and decision-making skills.

· Willingness to collaborate with multiple departments.

· Bookkeeping knowledge.

· Ability to handle standard office equipment – copy/fax/scan machine, binders, file cabinets, and computers/laptops/iPads.

· Clear verbal and written communication.

· A willingness to learn and acclimate to any situation.

Position Requirements Include (but not limited to):

- Effective communicator

- Professional demeanor

- Possess organizational skills

- Ability to multi-task

- Resourceful

- Team player

- Punctual

- Basic computer/bookkeeping knowledge

Salary & Benefits:

1. Competitive salary

2. Medical, dental, vision and life Insurance

3. 401K with matching contributions

4. Paid vacation and holidays

Schedule:

1. 8-hour day shift

2. Monday through Friday

Contact:

Contact M&L Electrical to apply or to request more information.

270-781-0123 or email your resume to hhouchins@mlelectrical.com

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Ability to Commute:

• Bowling Green, KY 42104 (Required)

Ability to Relocate:

• Bowling Green, KY 42104: Relocate before starting work (Required)

Work Location: In person