What are the responsibilities and job description for the HR and Payroll Administrator position at M-W Electric Inc?
MW Electric is seeking a versatile and detail-oriented Administrative Clerk to support our PAYROLL, and HR administrative functions. The ideal candidate will have a background in office administration, excellent organizational skills, and the ability to manage multiple responsibilities efficiently. This role is essential in ensuring smooth office operations, accurate payroll processing, and effective human resources support.
Key Responsibilities:
Payroll Administration:
- Collect and verify timesheets and attendance records vista employee portal
- Familiar with Import & Export in excel and vista software
- Create excel operations and formula efficiently with Microsoft
- Update & maintain employee records in HR/Payroll portal in Vista Software
- Construction Job cost posting in Vista Software
- Complete Payroll reports
- Manage time portal
- Complete and maintain deductions, audits (to include 401k, health, worker compensation)
- Operations of vista accounting software
- Enter and process payroll data accurately and on time.
- Assist in resolving payroll discrepancies and answer employee payroll queries.
- Maintain payroll records and ensure compliance with company policies and legal requirements.
Human Resources Support:
- Assist with the recruitment process, including posting job openings, scheduling interviews, and maintaining candidate records.
- Coordinate employee onboarding and orientation processes.
- Maintain and update employee records, ensuring all information is accurate and confidential.
- Maintain employee benefits for Dental, Health, 401k and Life Insurance
- Assist in the administration of employee benefits and respond to employee inquiries.
- Support the HR team with various projects and administrative tasks
- Attend job fairs and reach out to schools, military regarding their education programs
Administrative Duties:
- Perform general office duties, including answering phones, managing emails, and greeting visitors.
- Maintain office supplies inventory and place orders as needed.
- Prepare and distribute correspondence, memos, and reports.
- Organize and maintain physical and digital filing systems.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Assist with the preparation and scheduling of company events, classes and employee activities.
Qualifications:
- High school diploma or equivalent; associate degree or higher in Business Administration, Human Resources, or a related field is a plus.
- A minimum of 5 years of experience in office administration, HR support and payroll processing, preferably within the construction or electrical industry.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with payroll software.
- Strong attention to detail and accuracy.
- Excellent organizational and time management skills.
- Ability to communicate effectively with internal and external stakeholders.
- Knowledge of general HR practices and payroll regulations.
- Ability to handle sensitive and confidential information with discretion.
- Capable of learning Vista Software, Vista Academy Training and Vista Library
Benefits:
- Competitive salary
- Health insurance
- Retirement savings plan 401K
- Paid time off and holidays
- Opportunities for professional development and growth with vista accounting program
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Work Location: In person
Salary : $20 - $25