Executive Assistant

Rev 1 March 2025Executive Assistant

Location Fort Novosel, Al

Job Posting No Req. 111456, Pos. 113082 outsidebar) to the bottom of the pageand click on the "Apply for thisposition" button.

Start Date TBD

Contract Ft. Novosel AMS

Salary Range DOE

Posting Date March 3, 2025

Union No

FLSA Status Exempt

Shift Work Possible FT / PT Full-time

Relocation No

Travel Possible M1 Support Services (M1) is seeking a knowledgeable and experienced Executive Assistant support our Fort Novosel VicePresident / General Manager. This role will focus on providing administrative and secretarial services. This position reportsto M1's Fort Novosel Vice President / General Manager. Primary Responsibilities include but are not limited to the following :

• Coordinates and performs special administrative and secretarial services including management of numerous suspensefiles, charting, and tracking of actions ties.
• Responsible for the preparation, filing, and accountability of sensitive and highly confidential correspondence anddocuments.
• Provides extensive administrative support and detailed secretarial services to directors and managers as assigned.
• Interacts with Company, Corporate, Government, and client contacts to provide and exchange information, and toexplain company policies and procedures.
• Receives visitors and telephone calls, determines the nature of the contact, and decides whether the importance ofbusiness, rank or position of the contact requires personal attention of the senior staff members or whether the visitorshould be referred to the appropriate department responsible for the matter. Provides information to callers upondetermination of their right to receive it.
• Provides administrative support; researches and prepares statistical data, correspondence and material for articles,speeches, and briefing charts.
• Composes letters and memoranda from verbal instructions or from knowledge of company policies and procedures
• Makes travel arrangements as requested. Responsible for processing relocation of management members as required.
• Responsible for the completion of other tasks related to this position as assigned by cognizant management. Asapplicable, enforce Company, Corporate, U.S. Government agency, and other rules, regulations, and procedures towardattainment of overall goals and objectives.
• Must be able to confidentially handle employee-sensitive materials. Must be tactful, discrete and articulate.
• Able to obtain / maintain security clearance as required by PWS.In addition, the candidate should possess the following requirements : Education :
• Associate degree in administrative or business science and two years secretarial experience, or high school graduateand five years secretarial experience, including two years at the executive level. Education may be substituted, in part,for experience at the discretion of the General Manager.Experience :
• Must be proficient in MS office.
• Must be able to speak, read, write, and understand English.
• Must be reliable, self-motivated, and able to deal with stressful situations and timelines while maintaining a professionaland non-confrontational attitude.Physical demands and environmental conditions :
• Primarily an office environment but will include hangars and flight lines.
• Prolonged periods of sitting at a desk and working on a computer.
• Some physical activity including standing, bending, and walking.
• Could be exposed to loud and persistent noise when in the hangar environment.
• Will be required to utilize Personal Protective Equipment (PPE) such as safety toe footwear, safety glasses, etc. Rev 1 March 2025M1 Support Services, a business headquartered in Denton, Texas provides a variety of professional, technical, and maintenance services to the Departmentof Defense and government agencies. M1 Support Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color,religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. M1 Support Services offers a comprehensive benefits package including several options for Medical, Dental, Vision, Life and Dependent Life, AD&D,Short-and Long-term Disability. We also offer Flexible Spending Accounts for qualified health and dependent care expenses, as well as a free EmployeeAssistance Program.