Executive Assistant

The Opportunity

We are seeking a highly skilled Executive Assistant to provide comprehensive support to our CEO and President. This individual will play a key role in enhancing the effectiveness and visibility of the leadership team by managing a wide range of tasks with a high level of professionalism. The ideal candidate will be exceptionally organized, proactive, and capable of handling sensitive and confidential information with discretion. The Executive Assistant will serve as a trusted representative of the leadership team, liaising with clients, stakeholders, and internal teams, ensuring that all communications and engagements are handled with the utmost professionalism. A strong ability to prioritize tasks, manage complex schedules, and adapt to evolving business needs is essential. This role requires someone who can maintain a positive and dynamic work environment while providing seamless support to the CEO and President, anticipating their needs and contributing to the smooth operation of the organization.

How You Will Make an Impact

• Provide comprehensive administrative support to our CEO and President, managing complex calendars, travel arrangements, and correspondence.
• Act as a liaison between executives and internal/external stakeholders, demonstrating excellent communication and interpersonal skills.
• Coordinate and organize high-level meetings, board meetings, and company events with meticulous attention to detail.
• Partner with the Corporate Secretary on Board and Shareholder relations.
• Prepare and edit executive presentations, reports, and other critical business documents.
• Manage special projects and initiatives as assigned by the executive team.
• Maintain confidentiality and exercise discretion in handling sensitive information and situations.
• Anticipate the needs of executives and proactively offer solutions to potential challenges.

What You Will Need to Succeed

• Bachelor's degree in Business Administration or related field preferred.
• Minimum of 5 years of experience as an Executive Assistant or in a similar high-level administrative role.
• Exceptional organizational skills with the ability to manage multiple priorities and meet deadlines.
• Advanced proficiency in Microsoft Office suite, particularly Outlook, Word, Excel, and PowerPoint.
• Strong written and verbal communication skills, with the ability to interact effectively at all levels of the organization.
• Demonstrated ability to exercise good judgment, show initiative, and maintain confidentiality.
• Experience in the insurance or financial services industry is a plus.
• Flexibility to work extended hours when necessary.

Join Us

Your role at M3 won’t be about the boundaries presented in a job description – it’s about the possibilities that you can envision once you walk through the doors on your first day. We’re looking for people ready to take control of their career and excited to make a real impact with their position.

Who We Are

As an insurance broker, M3 helps you manage risk, purchase insurance, and provide benefits to your employees. We partner with clients on everything from property & casualty and employee benefits to personal lines, executive benefits, and employer-sponsored retirement plans. And, we’re privately owned and independent which means we’re doing what’s best for our clients – not what’s best for Wall Street or private equity.

What Draws People to M3

Autonomy— Being able to work towards a common goal, but how you get there is an open book.

Immediate Impact— Every M3er can make an impact, from day one in any role.

Powered by Team— Be a part of a close-knit group of team members with whom you build trust and share responsibility.

People— Every M3er is unique in their own way, M3 is a collection of unique achievers.

At M3 Insurance experience the best of both worlds with our dynamic flexible work environment. Enjoy the flexibility to work remotely while still fostering collaboration and innovation in our office spaces. We prioritize work-life balance and empower our employees to thrive in a supportive and inclusive atmosphere.

Benefits as an M3er

Joining the M3 team means gaining access to a host of exceptional benefits and perks. Our benefits package is continuously evolving to cater to the needs of our team members. From flexible time-off and paid parental leave to employee appreciation events and volunteering opportunities, we prioritize the well-being and satisfaction of our employees. Additionally, our profit-sharing program ensures that every member of our team shares in the success of our organization. These enticing benefits showcase our commitment to nurturing and retaining top talent within our organization.

Diversity, Equity & Inclusion

M3 is building a culture focused on learning and progression, where M3ers are empowered by education, inclusive conversations, and real action that supports the future we envision.

Equal Employment Opportunity

M3 is committed to providing equal employment opportunity for all qualified individuals regardless of their age, sex, color, race, creed, national origin or ancestry, religion, marital status, military status, sexual orientation, disability/handicap, family responsibilities, non-relevant arrest or conviction records, or any other basis protected by law. In addition, we are committed to fully observing all relevant non-discrimination laws, including those regarding veterans’ status, and will make reasonable accommodations for otherwise qualified individuals as appropriate.

This commitment is reflected in all M3’s practices and policies regarding hiring, training, promotions, transfers, rates of pay, and layoff, as well as in all forms of compensation, granting leaves of absence and in any other conditions of employment. All matters relating to employment are based upon ability to perform the job.

In the best interests of M3 and all of its employees, every employee is to make every effort to avoid bias or prejudice in the workplace with regard to the above categories.