What are the responsibilities and job description for the Office Manager/Bookkeeper position at MA Yeakel and Sons?
Position Overview:
The Office Manager and Bookkeeper will be responsible for overseeing the daily administrative operations of our office, maintaining financial records, and ensuring all bookkeeping tasks are completed accurately and timely. This individual will play a crucial role in the company’s operational efficiency by managing office activities, supporting project coordination, and ensuring financial accuracy.
Key Responsibilities:
· Office Management:
o Oversee the day-to-day administrative operations of the office.
o Handle communication with clients, vendors, and contractors.
o Manage office supplies, scheduling, and other clerical tasks.
o Organize and maintain company files and records.
o Support project managers with documentation and job tracking.
· Bookkeeping:
o Maintain accurate financial records using [software, e.g., QuickBooks,].
o Accounts payable, and accounts receivable.
o Reconcile bank statements and financial transactions.
o Prepare financial reports and statements.
o Handle tax filings, including sales tax and payroll tax.
o Assist with budget preparation and cash flow management.
Qualifications:
· Proven experience as an Office Manager, Bookkeeper, or similar role in a construction or related industry.
· Proficiency in [bookkeeping software, e.g., QuickBooks, and Microsoft Office Suite (Word, Excel, Outlook).
· Strong organizational skills with the ability to multitask and prioritize work.
· Excellent communication skills, both written and verbal.
· Knowledge of construction project management is a plus.
· Familiarity with construction industry accounting and compliance regulations is preferred.
· Familiarity with HVAC is preferred.
· High level of accuracy and attention to detail.
· Ability to work independently and as part of a team.
Job Types: Full-time, Part-time
Pay: $45,000.00 - $60,000.00 per year
Expected hours: 40 per week
Benefits:
- 401(k)
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $45,000 - $60,000