Office Manager/Administrative Assistant

If you want to work for a small company and feel like part of a family, MAC is the work environment for you. In business for over 20 years, MAC contributes to the community by completing LED lighting retrofits for existing buildings, lighting consultation services, commercial EV charging stations, commercial electrical service, and street light installation for new developments.

This important role will be responsible for assisting our operations manager with office management duties to include customer service, scheduling, and work order management.

Hours

Part Time: 16-20 hours/week

Tuesdays & Thursdays : 9:00am-2:00pm

Wednesdays: 8:00am-2:00pm

Office Manager Assistant Duties:

• Answer phones
• Greet guests and visitors
• Coordinate between departments and operating units in solving day to day admin and operating problems
• Prepare work orders and organize documentation for projects daily
• Schedule and coordinate projects, meetings, estimates and events
• Maintains work and estimate statuses in work order management software
• Apply for electrical permits as needed
• Update contractor licenses as needed
• Schedule Inspections as needed
• Order certificates of insurance as needed
• Order Background checks on new employees
• Send W-9 forms to customers upon request
• Reconcile timesheets in work order management software and account for labor hours for apprentice electricians
• Prepare business correspondence via email and phone as needed
• Manage company documents and files
• Perform multifaceted general office support
• Operate office machines, copiers, and computers
• Follow up with customers via satisfaction upon project completion
• Track returns and warranties for projects as needed
• Create forms and make copies as needed
• Create improvement processes for administrative team
• Maintain office supplies and keep office supply inventory

Skills:

• Proficient in computer applications (Windows, Word, Excel, Outlook, Dropbox)
• Ability to learn service management computer system (Service Fusion)
• Detail oriented
• Excellent verbal and written communications skills
• Excellent customer service skills
• Ability to multitask in a fast-paced service environment
• Ability to prioritize to meet deadlines
• Flexible
• Reliable
• Self- motivated
• Organized
• Excellent time management skills
• Ability to work alone and with team members as needed
• Ability to sit or stand at a desk/computer all day- stand up desk provided

Benefits:

• Health, Dental, Vision Insurance
• Paid Time Off
• 401K
• Professional Development Assistance
• Small Company - Family Atmosphere

Job Type: Part-time

Pay: $20.00 - $28.00 per hour

Experience:

• Microsoft Office: 2 years (Required)
• Construction Administrative: 1 year (Preferred)

Work Location: In person

Salary : $20 - $28