Salary : $75,269.52 - $92,527.20 Annually
Location : Auburn, WA
Job Type : Full-Time
Department : Public Works
Division : Engineering
Opening Date : 01 / 09 / 2025
Closing Date : 1 / 24 / 2025 11 : 59 PM Pacific
FLSA : Non-Exempt
Bargaining Unit : UNAFFILIATED
Position Details
- YOU MUST SUBMIT A COMPLETED APPLICATION BY 11 : 59PM ON SUNDAY, JANUARY 24, 2024 TO BE CONSIDERED FOR THIS POSITION.
NOTE : This position is eligible for a flexible work schedule upon approval by the Director as follows : a 9-80 flexible work schedule with an extra day off every other week or Monday through Friday.
The City of Auburn's Public Works Department is seeking an Administrative Assistant This position performs advanced clerical and administrative work in support of the Director of Public Works and the Engineering Service Division of the Department involving a broad range of organizational duties.
A successful candidate will have
Organizational SkillsWord Processing skillsThe ability to proof read, correct and format documents for production.Strong skills in Microsoft Word, Excel, PowerPoint, Outlook and TeamsKnowledge and solid skills with SharePointThe ability to understand budgets and financial systems as it relates to processing payments and creating purchase ordersExperience with the development of agendas and minutes for public meetings and the running of a public meeting under the Open Public Meetings ActPrimary Duties
In this job you
Act as personal and confidential administrative assistant to the Director of Public Works.Prepare written communication including , but not limited to, correspondence, reports, forms, fliers, and manuals; enters and retrieves data; creates spreadsheets, presentations, brochures, graphics, and marketing materials as assigned; proofreads, formats, and acts as a liaison during the processing of certain documents.Oversee the department's extensive records management system ; archives files both hard copy and electronic, maintains the electronic document archive for the department, maintains electronic metadata of electronically archived files, tracks file locations, and scheduled dates for destruction; files and retrieves records from the Department records and City archives; coordinates the department's archiving requirements with the City Clerk's Office; assists with and coordinates the collection of documents in response to public records requests as assigned; stays up to date with, and maintains, the retention schedules for all departmental documents.Oversee the organizational structure of the department's electronic drives to ensure records are maintained .Enter Purchase "P" Card transactions, invoices, and requisitions, and process purchase orders for charges made to capital projects, workshop registration, and travel.Coordinate the department's City Council agenda items including tracking and coordinating agenda items for the department, formatting items, maintaining template documents, entering items in agenda management software, and coordinating and communicating with the City Clerk's Office.Act as the Board Secretary for the Transportation Advisory Board by preparing agendas, taking minutes, organizing and scheduling meetings, distributing agendas and documents, maintaining template documents, entering items in agenda management software, and general support of the Board and City Staff liaison with the Board.Provide support and assistance in the obtaining translation services for creation of translated departmental documents and publications and coordinates in-person or virtual translation services for departmental staff with resources through multimedia; may assist staff with determination of languages needed for a project or event using a GIS tool.Process, routes, and tracks a variety of agreements and documents for execution.Work courteously and effectively with public officials, citizens, developers, supervisors, and other employees in person, virtually, and over the telephone; assists them with a wide variety of information pertaining to the City and department.Communicate effectively both orally and in writing .While these duties will be the primary focus of this job, ple ase CLICK HERE to view the full job description.
Minimum Qualifications
We are looking for candidates that have :
Graduated from high school or equivalentThree (3) years of related work experience in an administrative support role.Strong skills in Microsoft Word, Excel (including charts and graphs), PowerPoint, and Outlook is required.The employee is required to possess, and maintain, a Notary Public License issued by the State of Washington within six months of employment.We would love if you
Relevant vocational or college classes and previous experience in a public works settingSkill in programs or programs similar to Bluebeam, Laserfiche, Agenda Management software, Finance software, and web management software.Additional Information
Why choose the City of Auburn?
Competitive salary with scheduled step increases on an annual basisExcellent medical, dental, and vision plans with employee premiums paid by the CityEmployer contributions to the State Retirement System pension plans12 days of paid vacation per yearFront-loaded WA Paid Sick Leave with additional sick leave accruals each pay period2 paid floating holidays of your choice per yearVEBA ( tax-free health savings account)Optional Flexible Spending benefit planDeferred Compensation plan optionsEmployee Wellness ProgramEmployee Assistance Programand more!
Salary : $75,270 - $92,527
