Demo

Executive Assistant

Mac's List
Springfield, OR Full Time
POSTED ON 5/8/2025
AVAILABLE BEFORE 6/5/2025

Job Summary :

  • Provides support to the CEO in planning, coordinating, organizing and communication intervention roles to ensure daily effectiveness in the form of word processing, filing, telecommunications, storage and retrieval of information.
  • Prepares for meeting relating to MWMC Board, staff and community.
  • Working knowledge of the organization and the various policies and procedures of these organizations.
  • Answer multi-line phone, triage calls and follow-up as necessary.
  • Prepare agendas and various reports for committees and Board meetings.
  • Take and transcribe minutes at a variety of meetings, including Board of Directors.
  • Prepare letters, memorandums, policies and procedures.
  • Arrange meetings and schedule appointments.
  • Maintain calendars for executive staff.
  • Schedule and organize retreats for Board and management.
  • Make travel arrangements as necessary.
  • Greet public, take complaints and provide customer service.
  • Maintain complete and accurate records.
  • Open, sort and prioritize mail.

Educational / Licensing :

  • High School diploma.
  • Additional certification preferred.
  • Prior executive administrative assistant experience preferred.
  • Qualifications :

  • At least 5-10 years experience in general office setting with executive office experience preferred.
  • Type 65 words per minute.
  • Extensive working knowledge of word processing program, preferably MS Word.
  • Basic working knowledge of Excel and Power Point. Proficient in taking minutes.
  • Dependable, team player. Ability to function independently.
  • Ability to work in fast-paced environment without direct supervision.
  • Ability to maintain positive rapport, exhibit courtesy, tact and diplomacy in dealing with people.
  • Ability to maintain strict confidentiality. Highly organized; detail oriented.
  • Ability to prioritize and handle multiple tasks. Coordination of multiple schedules, events.
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