What are the responsibilities and job description for the Contract Coordinator - Organizational Learning and Dev position at MacAllister Machinery?
Description
This is a contract (temporary) position with no specific end date. The contract term will be based on business need.
Position Summary
This position will support and collaborate extensively with the technical training team and L&D to meet the goals of our HR strategic plan. This role will be an administrator to support our internal and external learning management systems as well as our internal talent development system. The position will be focused on the analytics and effectiveness of training in addition to coordinating logistics for the execution of training sessions and programs. This position must champion the culture as a critical liaison to the business.
Position Duties / Responsibilities
Primary Responsibilities :
Administrator of all internal and external learning management systems. Manage subscriptions, assignment of learning modules and classes, approve registrations, and ensure learners’ needs and requirements are met. Collaborate with external product partners on technical needs, systems and data management.
Oversight and communication plan for all Cornerstone functionality changes released quarterly to auto-upgrade MFC to the newest enhancements.
Liaison for ongoing communication with internal stakeholders, HRBLs, external vendors, and Caterpillar.
Facilitate curriculum changes and initiate proper communication to ensure organizational alignment on updates and next steps.
Draft monthly newsletter to support MFC leadership.
Knowledge and execution plan for all training requirements in Michigan and Indiana to ensure adherence to compliance in each state.
Document standard operating procedures for technical training and L&D.
Take training requests, training survey information and strategic learning and development roll outs and create training schedules. This includes taking into consideration customer availability, classroom size, availability of trainers and student to instructor ratios.
Ownership of yearly calendars for enterprise-wide training including communication of such.
Collect evaluation information to utilize the Kirkpatrick Evaluation Model. After collecting the data analyze information to determine the effectiveness of training.
Report and create dashboards for training analytics.
Responsible for the ordering, creating or editing of training materials. Administration and submission of training rosters. Classroom setup with supplies readily available. Coordination of meals and travel.
Support other assigned miscellaneous duties required for the team to optimally serve the business.
Supervisory Responsibilities :
No formal supervisor responsibilities
Position Requirements
Required :
Bachelor’s degree in a business-related field or education-related field. (Organizational Leadership, Human Resources, etc.)
2 years or more of specific experience in Training, Leadership and Development, Organizational Effectiveness or Educational Media Production
Preferred :
5 years or more of experience with leadership development training or any combination of education and experience which would provide an equivalent background.
5 years or more of experience in Training, Leadership and Development, or Organizational Effectiveness.
Experience working cross-functionally with other departments and stakeholders.
Experience with Learning Management Systems.
Knowledge, Skills, And Abilities
The requirements listed below are representative of the knowledge, skills, and / or abilities required to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Excellent communication skills, including verbal, written and listening skill
Strong coaching skill-set and a high level of emotional intelligence
Demonstrated critical thinking skills and attention to detail
Project management skills : ability to manage multiple projects
Proven experience in coordinating training programs, including, but not limited to managing registration, program and event management
Ability to build and maintain effective customer and professional relationships through strong interpersonal skills with emphasis on relationship-building and consistent demonstration of solid professional judgment
Ability to work in a fast-paced, high-pressure, deadline driven environment
Skills in complex problem solving, critical thinking, and creative thinking
Excellent communicator - an active listener, with strong written and oral communication skills, including strong presentation skills
Strong project management skills and the ability to manage change and conflict
Ability to develop and implement processes and monitor performance with key process indicators
Detail-oriented and a team player with the ability to manage change, conflicts and projects
Ability to work independently without the need for daily direct supervision and a strong sense of urgency
Approachable, coachable and open to feedback
High professional standards for customer service, quantity / quality of work and business results.
Strong computer skills experience with Microsoft Office (Outlook, Word, Excel, and PowerPoint), and the ability to learn CAT / MacAllister / Michigan Cat systems
Physical Requirements of Position :
Regular Day Travel (26%-50%); Occasional Night Travel (0%-25%)
Frequent confined sitting (at computer, in car, etc.)
Frequent non-confined sitting (able to move about at will.)
Frequent standing or walking
Frequent rapid use of arms, hands or fingers, in handling or manipulating objects, or operating equipment, tools and / or instruments requiring fine eye-hand coordination
Occasional unaided lifting of objects up to 20 pounds
Frequent communication with other individuals. Must be able to able to exchange accurate information when speaking with customers, coworkers, and vendors
Frequent use of near and far vision acuity. Must be able to identify objects within two feet or less and at a distance of 20 feet.
Work Environment of Position
Position will work in an office environment but may experience occasional exposure to :
Extreme heat and cold (above 100°, below 32°)
Outside weather conditions
Vibrations
Moving mechanical parts machinery (fork-lifts, tractors, mowers, and etc.)
Walking or standing on uneven ground (gravel, rocks, mounds).
Noise (need to shout in order to be heard)
Air particles (Dust, gas, fumes, steam, chemicals, and etc)
Other Requirements of Position
Works under limited supervision. Independently determines the approach to take and the methods to use. Interprets policy in terms of objectives. Informs manager of unusual situations with far reaching implications.
Major responsibilities typically require creativity and latitude. Employee typically operates with specific objectives but often few written or unwritten procedures as guidelines. Some policies or precedents for action exist.
If an error is made while in this position, it will require some effort to identify the error and most likely will not significantly harm the company financially.
Frequently communicates with coworkers, customers, company executives, and management.
Maintain equipment and supplies to avoid waste, damage to areas and equipment, and to prevent accidents.
All MacAllister Machinery companies are an Equal Employment Opportunity Employer, including Disabled and Veteran applicants.
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