What are the responsibilities and job description for the Executive Assistant to Chief Executive Officer position at Mack & Associates, Ltd.?
A fast-paced, mission-driven non-profit organization is seeking a proactive and experienced Executive Assistant to support the Chief Executive Officer (CEO) as a trusted right hand. This is a unique opportunity to make a meaningful impact while collaborating closely with visionary leadership in a purpose-driven environment. This full-time position offers a competitive salary of up to $100,000, along with a comprehensive benefits package, including health insurance, PTO, a 401(k) plan, life insurance, parental leave, adoption assistance, and commuter benefits. The ideal candidate is a highly organized professional with outstanding communication skills, keen attention to detail, and a strong ability to anticipate needs in a dynamic, fast-paced environment—all while maintaining discretion and operating with efficiency.
Key Responsibilities of the Executive Assistant to the CEO:
- Manage the CEO’s fast-paced and ever-evolving calendar, expertly coordinating meetings, travel arrangements, and special events.
- Serve as a trusted gatekeeper and liaison, facilitating clear, timely communication between the CEO and internal and external stakeholders.
- Draft, edit, and polish high-level correspondence, reports, and presentations that reflect the CEO’s voice and priorities.
- Support board engagement by coordinating meetings, preparing materials, and maintaining accurate records.
- Lead key projects and strategic initiatives from inception to completion, ensuring alignment with the organization’s mission and goals.
- Maintain strict confidentiality while handling sensitive information with the utmost professionalism.
- Anticipate the CEO’s needs and proactively resolve issues, ensuring seamless day-to-day operations.
Qualifications of the Executive Assistant to the CEO:
- Minimum 5 years of experience as an Executive Assistant, preferably supporting C-level leadership.
- Prior experience in a non-profit organization is highly desirable.
- Exceptional written and verbal communication skills with a polished, professional presence.
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- A master multitasker with the ability to juggle multiple priorities while maintaining precision and efficiency.
- Strong problem-solving skills and the ability to work independently in a fast-paced environment.
- A high level of professionalism, discretion, and a proactive mindset.
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Salary : $100,000
