What are the responsibilities and job description for the Executive Assistant position at Mack & Associates, Ltd.?
An innovative and fast-growing financial services firm in Austin, TX, is looking for a proactive and highly skilled Executive Assistant to provide top-tier support to its two dynamic founders. This role offers an exciting opportunity to work alongside industry leaders while managing high-impact projects and critical business operations. With a competitive salary of $80,000 - $100,000 and a comprehensive benefits package—including health insurance and PTO—this position is ideal for a motivated professional who thrives in a fast-paced, high-energy environment.
Key Responsibilities of the Executive Assistant:
- Be the right hand to the founders, managing complex calendars, coordinating schedules, and ensuring seamless travel arrangements.
- Drive efficiency and organization by preparing reports, presentations, and financial documents using Google Suite, Microsoft Word, Excel, and PowerPoint.
- Play a crucial role in financial operations, handling expense tracking, invoice processing, and other accounting-related tasks.
- Act as a trusted liaison, facilitating communication between the founders and internal/external stakeholders.
- Maintain the highest level of discretion, managing sensitive and confidential information with professionalism.
- Adapt and problem-solve, taking on special projects and responding to urgent requests as needed.
Qualifications of the Executive Assistant:
- 5 years of experience as an Executive Assistant, ideally supporting senior management.
- Strong background in financial and accounting-related tasks.
- Proficiency in Google Suite, Microsoft Word, Excel, and PowerPoint.
- A valid driver’s license and availability to respond to requests after hours.
- Exceptional organizational skills with a keen eye for detail.
- Ability to juggle multiple priorities seamlessly in a fast-paced environment.
- Excellent written and verbal communication skills, with a professional and polished approach.
P-16
Salary : $80,000 - $100,000