Administrative Assistant

We are looking to fill a full-time Administrative Assistant role in our Administrative Services office in Pleasanton, CA office. Qualified candidates with 4 years of work experience are encouraged to apply using the “Apply” link. A Bachelor’s degree in Business or related field from an accredited university is desired. The successful applicant will be detail oriented, numbers focused, highly organized and have excellent interpersonal skills. Prior experience in an AEC firm is ideal.

Must be authorized to work in the United States.

The purpose of the Administrative Services office is to provide support to our engineering offices, with timely and courteous delivery. The team currently consists of three Administrative Assistants (payroll, accounting, and ap) and the Administrative Services Manager. Joining a small team, the successful candidate will be expected to wear multiple hats and collaborate well. The role will comprise of support in these major areas of the business: accounting, recruiting, and administrative. Responsibilities are generally expected to be divided as follows but may vary depending on business needs with ad hoc responsibilities across the board.

25% accounting assistant:

• Data entry
• Cash receipts
• Deposit summary
• Occasional journal entries
• Occasionally running reports in the accounting system

25% recruiting support:

• Data entry/validation
• ATS implementation and maintenance
• Creating and publishing LinkedIn posts
• Career fair registration and preparation

50% administrative:

• Answering phones
• Filing
• Interdepartmental communication
• Company event/meeting support
• Participation in digital transformation in the department and overall process improvement

Starting pay for this role is based on a variety of factors including skills, experience, and education, and will fall between $32-38 per hour.

About MacKay & Somps

Few engineering firms match our track record in California. We are one of the largest and most successful privately held civil engineering firms in NorCal, with offices in Pleasanton (SF Bay Area) and Roseville (Sacramento Valley). Consistently listed in the top 500 design firms in the US by the ENR as we successfully integrate engineering, planning, and surveying expertise to get projects built efficiently and cost effectively. Founded in 1953, MacKay & Somps helped drive growth in Northern California after World War II and we continue that same energy today. Our multi-disciplinary teams provide services from entitlements through construction.

MacKay & Somps is an equal opportunity employer.

Benefits

MacKay & Somps’ goal is to maintain a satisfied and productive team of employees. The keys to reaching that goal are effective leadership, competitive wages and benefits, and close attention to personnel matters.

MacKay & Somps offers an excellent compensation and benefits package which includes:

• Competitive salary,
• Generous bonus structure,
• Profit sharing trust/401(k) plan,
• Student Loan Paydown program and tuition assistance,
• Excellent medical, vision, and dental plans with a health savings account,
• Life, AD&D, LTD/STD insurance,
• Wellness Reimbursement Program
• and more!

MacKay & Somps also offers flexible work schedules and an active, high energy work environment with periodic Friday barbeques/lunch gatherings. The company hosts a holiday lunch and an annual companywide dinner party along with other social activities throughout the year.

If you are interested in applying to MacKay & Somps and need a reasonable accommodation to do so or would like to apply to our company for general consideration, please contact opportunities@msce.com.

California Privacy Rights Act

Notice at Collection for Job Postings

Effective January 1, 2023

Notice to Applicants

MacKay & Somps Civil Engineers, Inc. (the Company) collects certain personal information about you. This notice describes the categories of personal information about you. This notice describes the categories of personal information the Company collects and the purposes for which they are used in accordance with the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA).

The law provides California applicants and employees with certain rights with respect to the personal information collected from them, including the rights: to delete personal information; to correct inaccurate personal information; to access personal information; to know what personal information is sold or shared and to whom; to opt out of selling or sharing of personal information; to limit use and disclosure of sensitive personal information; and not to be discriminated or retaliated against for exercising rights under the law.

The personal information we collect as part of our application process as presented to us either solicited or unsolicited, intentionally or unintentionally, on a resume, in an email, or in another submitted form includes, but is not limited to: identifiers; name; signature; address; telephone number; email address; education and employment history; characteristics of protected classifications such as age, marital status, gender, sex, race, color, disability, citizenship, primary language, immigration status, military/veteran status, etc.; and inferences drawn from any of the personal and sensitive information listed.

The Company collects information about you from you; prior employers, references, recruiters, and job-related social media platforms; and third-party companies related to an open job posting.

During the recruitment process, the Company uses your personal information strictly for recruitment purposes only. In the event of a presented and accepted offer, applications will be kept as part of the candidate's personnel record. For purposes of the CCPA/CPRA, the Company does not sell or share the personal information or sensitive personal information of job applicants or employees.

The Company retains the information it receives about you for a period of ten years, unless a shorter or longer period is required by California or federal law.

For inquiries or to submit requests for information, deletion, or correction, or to request a copy of the Company’s privacy policy, please contact:

MacKay & Somps Administrative Services

5142 Franklin Drive, Suite C

Pleasanton, CA 94588

925-416-1790

adser@msce.com