HR Assistant

About Mackenthun’s Fine Foods

Mackenthun’s Fine Foods has been a family owned and operated business since 1917. The Mackenthun’s Experience is a celebration that strives to enrich and support our local communities, delivering a consistent experience across all channels while empowering and engaging employees.

Our Values:

• Build Relationships
• Provide Fair and Honest Treatment
• Create Memorable Moments
• Encourage Health and Wellness with Indulgence

Job Summary

The Human Resources Assistant provides key administrative support to the HR department, focusing primarily on payroll, benefits administration, and other HR-related tasks. This role ensures efficient HR operations by assisting with payroll processing, maintaining employee records, supporting benefits programs, and contributing to employee communications.

Key Responsibilities

Payroll & Benefits Support:

• Assist the Payroll & Benefits Manager in the accurate preparation and processing of payroll, including gathering timesheets, verifying attendance records, and ensuring accurate payroll entries.
• Assist in verification and management of employee paid time off for ongoing accuracy.
• Maintain and update employee benefits records, including new hire benefits enrollment, changes, and terminations.
• Help prepare and distribute payroll reports, ensuring all data is accurate before payroll submission.
• Assist with the administration of employee benefit plans (health, dental, vision, 401(k), etc.), including communicating enrollment processes, assisting with annual open enrollment, and tracking benefit claims.
• Support the preparation of required payroll and benefits-related documentation and reporting for compliance purposes (e.g., W-2, ACA reporting).
• Ensure employee records related to payroll and benefits are properly maintained, confidential, and compliant with relevant regulations.

Administrative and HR Support:

• Maintain and update employee records in the HRIS, ensuring accuracy and up-to-date information, and assist employees with questions and navigating the system.
• Provide general administrative support to the Payroll & Benefits Manager, including preparing reports, assisting with payroll audits, and maintaining departmental records.
• Coordinate and track employee benefits communication, ensuring that all employees are informed about benefits options, changes, and deadlines.
• Assist with the organization and scheduling of payroll-related meetings and trainings, and ensure all required documentation is prepared.
• Respond to basic payroll and benefits inquiries from employees, directing more complex questions to the Payroll & Benefits Manager as needed.

Employee Experience and Engagement Support (Optional):

• Support other HR team members with general employee engagement and retention activities as needed (e.g., assisting with organizing employee events or surveys).
• Assist in maintaining employee communications, including contributing to the company’s bi-weekly newsletter or internal emails.

• Associate’s Degree in Human Resources, Business, or a related field preferred.
• 1-2 years of experience in an HR or administrative support role, preferably in payroll or benefits administration.

Skills & Competencies

• Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Proficiency in HRIS, Google Suite, and other HR-related software.
• Ability to work independently and as part of a team, with a positive, service-oriented attitude.
• Ability to manage multiple tasks and prioritize workloads to ensure deadlines are met.
• Strong customer service skills to assist employees with HR-related questions and concerns, ensuring a positive employee experience.
• Strong attention to detail when handling employee data, processing payroll, and updating employee records to ensure accuracy and compliance with policies.
• Critical thinking skills to analyze HR processes and suggest improvements for greater efficiency.
• Basic understanding of employment laws, regulations, and HR best practices, including confidentiality requirements, labor laws, and company policies.
• Open to learning new HR processes, systems, and technologies as the company grows and evolves.
• Proactive approach to taking on new tasks and responsibilities without requiring constant supervision.

Benefits Summary

Medical, Dental, Vision, 401k, Employer Paid Life Insurance, Long Term & Short Term Disability, Hospital, Critical Illness, Accident, Paid Vacation, Paid Holidays and Safe & Sick Time. Shift differentials for working Sundays & Holidays. All our employees also receive a 10% discount at all locations.