What are the responsibilities and job description for the Mailroom Coordinator - Full-Time position at Mackie Wolf Zientz Mann Career Center?
TITLE: MAILROOM COORDINATOR JOB CODE: FULL-TIME / NON-EXEMPT / HOURLY
DEPARTMENT: FORECLOSURE LEVEL: SUPPORT STAFF
REPORTS TO: FORECLOSURE MANAGER
WORK SCHEDULE:
Between normal business hours of Monday – Friday
PRIMARY RESPONSIBILITY:
Responsible for the inbound and outbound mail processes for the Dallas office. This entails the coordination of all outbound mail for each operational department and mailroom processes/ supplies.
PRIMARY ACCOUNTABILITIES:
1. Coordinate with each business unit contact(s) for outbound mail volume and timelines (Foreclosure, Litigation, Bankruptcy, Eviction, AVT, etc.)
2. Oversee the administration and inventory of mailroom supplies (postage machine, FedEx materials, stationary envelopes, parcel envelopes, etc.)
3. Responsible for the timely delivery (driving to post office or FedEx drop box) of all outgoing mail to the drop-points; Must maintain valid driver’s license and liability insurance.
4. Ensures cost sheets are dispersed timely to the appropriate contact/paralegal for case entries.
5. Logging and delivery of incoming checks via mail.
6. Scanning of documents and mail into system.
7. Perform additional duties as requested.
8. Provides backup support to front desk Receptionist.