What are the responsibilities and job description for the Office Assistant position at Macktown Construction?
Office Assistant
Machesney Park, IL | Full-Time
Join a Team That Feels Like Family. Grow in a Role That Makes an Impact.
At Macktown Construction Group, we don't just renovate homes-we craft spaces that enhance lives. As a family-owned design-build firm, our reputation is built on trust, craftsmanship, and an unwavering commitment to quality. Every project we undertake reflects our passion for excellence and our dedication to delivering seamless experiences for our clients.
Now, we're looking for a highly organized, proactive Office Assistant to help keep our operations running smoothly. If you thrive in a dynamic environment, love supporting a hardworking team, and take pride in delivering exceptional service, this could be the perfect opportunity for you!
Why Join Macktown?
A People-First Culture: We believe in supporting and valuing our team, fostering an environment where you can grow professionally and personally. Be an Essential Part of Our Success: Your role will directly impact our ability to deliver top-quality service and maintain our reputation for excellence. Opportunities to Learn & Advance: We invest in our people, offering training, career development, and opportunities to expand your skill set.
Learn more about us: macktownconstruction.com
What You'll Do
As our Office Assistant, you'll be the backbone of our operations, ensuring the efficiency of our office while keeping everything running smoothly. Your responsibilities will include:
- Office Coordination: Keep daily office operations organized, including answering phones, and scheduling appointments.
- Project Support: Assist Production Manager and Project Manager with scheduling, documentation, and tracking to help keep projects on time and within budget.
- Client Relations: Serve as a friendly and professional point of contact, ensuring seamless communication and an outstanding customer experience.
- Administrative Organization: Maintain office supplies, oversee filing systems, and handle data entry and document management.
- Basic Bookkeeping Support: Assist with invoicing, payroll preparation, and record-keeping.
- Team Collaboration: Work closely with the leadership team to support company-wide initiatives and process improvements.
What We're Looking For
We're seeking a detail-oriented and driven professional who can manage multiple responsibilities while bringing positive energy and efficiency to our office. Ideal candidates will have:
- Experience in an administrative or office assistant role (construction or real estate industry experience is a plus).
- Strong organizational skills and the ability to multitask in a fast-paced environment.
- Excellent communication skills (both written and verbal) to interact with clients and team members professionally.
- Tech-savviness, with proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with BuilderTrend, CoConstruct, or similar project management software (preferred but not required).
- Efficient with Excel Spreadsheet, Google Sheets, Canva Graphic Design (Experience is a plus, but not required).
- Problem-solving abilities with a proactive approach to challenges.
- A team-oriented mindset and a commitment to maintaining a positive, productive workplace.
What We Offer
We know that great people make great companies, and we take care of our team accordingly:
Competitive Compensation - Based on experience, with room for growth.
Benefits Package - Including paid vacation, holidays, health insurance, 401(k), and more.
Supportive Work Environment - A close-knit, collaborative team where your contributions truly matter.
Company Culture Rooted in Excellence - We take pride in building careers, not just projects.
Join Our Team!
At Macktown Construction Group, we're more than just builders-we're trusted advisors, skilled craftsmen, and passionate professionals who care deeply about the work we do. If you're looking for a dynamic role in a company that values quality, relationships, and growth, we'd love to hear from you.
Apply today and take the next step in your career with a company that treats you like family.