What are the responsibilities and job description for the Administrative Assistant position at Stephenson County State's Attorney's Office?
Overview
We are seeking a dedicated and organized Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of our office and providing exceptional support to our staff and clients. The ideal candidate will possess strong clerical skills, excellent phone etiquette, and a commitment to delivering outstanding customer service.
Duties
- Manage incoming calls and correspondence with professionalism and courtesy.
- Perform clerical tasks including filing, data entry, and maintaining organized office records.
- Assist in scheduling appointments and managing calendars for team members.
- Proofread documents for accuracy and clarity before distribution.
- Provide support as a dental or medical receptionist, ensuring patient information is handled with confidentiality.
- Maintain office supplies inventory and order as necessary to ensure smooth operations.
- Collaborate with team members to enhance office management processes.
- Utilize time management skills to prioritize tasks effectively in a fast-paced environment.
Qualifications
- Proven experience in an administrative role or similar position is preferred.
- Strong phone etiquette with the ability to communicate clearly and effectively.
- Familiarity with clerical duties such as filing, data entry, and document management.
- Excellent proofreading skills with attention to detail.
- Strong time management abilities to handle multiple tasks efficiently.
- Exceptional customer service skills with a friendly demeanor.
- Proficiency in office software applications (e.g., Microsoft Office Suite) is desirable.
If you are an enthusiastic individual who thrives in a dynamic environment and possesses the skills outlined above, we encourage you to apply for this rewarding opportunity as an Administrative Assistant.
Job Type: Full-time
Pay: $20.00 - $21.00 per hour
Expected hours: 35 per week
Benefits:
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Schedule:
- Monday to Friday
- No nights
- No weekends
Ability to Commute:
- Freeport, IL 61032 (Required)
Ability to Relocate:
- Freeport, IL 61032: Relocate before starting work (Required)
Work Location: In person
Salary : $20 - $21