Administrative Assistant - Class I (Director - Management Technology Department)

Qualifications

• Knowledge of MISD interdepartmental office procedures with a minimum of five years administrative support experience.
• Graduation from high school, including or supplemented by courses in word processing and business practices.
• Above average knowledge of language skills, particularly in areas of spelling, punctuation and English usage.
• Excellent computer skills with demonstrated proficiency of microcomputer applications, including: Microsoft Word, Excel, PowerPoint, Access, internet browsers, and Outlook.
• Skills to effectively assist in the planning and coordination of the office work flow in cooperation with the Director.
• Highly skilled in understanding and using the Core Business System (AS400) systems, including purchase orders, attendance, accounts payable, accounts receivable, etc.
• Must be proficient in basic administrative support skills; office equipment, printers, scanning, scheduling county-wide meetings, maintenance and coordination of contact lists, creating and maintaining fillable forms.
• Ability to work tactfully, cooperatively, effectively and patiently with large and divergent groups of people.
• Ability to set up and maintain an effective filing system.
• Ability to work independently on department projects.
• Ability to problem solve and work collaboratively with staff and MISD employees.
• Ability to maintain confidentiality.
• Must possess a mature attitude along with other personal qualities of integrity, pride, confidentiality and enthusiasm.
• Must pass criminal background check as required by School Safety Legislation.
  
  

Responsibilities Shall Include But Not Be Limited To

• Handle administrative assistant duties, including typing needs and composing routine letters for the Director and others as directed.
• Prepare and complete projects/assignments; distribute materials as needed.
• Provide information; answer inquiries and support relating to MISD and Macomb County schools.
• Act as receptionist and work independently in meeting the public; respond to parent and staff concerns or be able to direct callers to appropriate resources.
• Assist the receptionist desk/switchboard, mail room and help desk coverage when needed.
• Responsible for planning, scheduling, and materials for meetings, workshops and events; including agenda, minutes, PowerPoint, meeting packets, etc. for Management Technology Advisory Committee (MTAC), PowerSchool Liaison meetings, grant meetings, etc
• Provide information and answer inquiries relating to routine questions of school operations and REMC SAVE.
• Ordering stock; prepare and maintain purchase orders (including bid awards and toner cartridges); staff leave reports; daily travel; printing requests, and other MISD procedures originating within the department.
• Presentation and distribution of departmental newsletters; bulletins; and other materials as requested, including website maintenance and ADA Accessibility.
• Cross train with other department administrative assistant staff and assist with those duties during peak/overload periods.
• Promptly and courteously handle inquiries from employees and visitors within the department.
• Schedule appointments for Director and other professional staff as needed.
• Maintain student and other school records and files.
• Form rough draft or instructions: type forms, accounting and financial statements, letters, receipts, attendance reports, requisitions and other materials.
• Prepare, maintain and process as appropriate all purchase orders, miscellaneous requests, etc. originating in and handled by the department.
• Operate standard office machines and appliances incidental to clerical and typing assignments.
• Perform other duties as appropriate and determined by department administrator(s) and/or his/her designee.
  
  

STARTING DATE: As soon as possible

WORK YEAR: This is a 12-month/year round position.

SALARY: See salary schedule of AFSCME Administrative Support Bargaining Agreement.

APPLY ONLINE AT: www.misd.net. Applications will be received online through Tuesday, April 22, 2025, or until the position is filled.

INQUIRIES MAY BE DIRECTED TO

Mr. David Rilley

Assistant Superintendent for Human Resources & Operations

Macomb Intermediate School District

44001 Garfield Road, Clinton Township, MI 48038

586-228-3311

The Macomb Intermediate School District is an equal opportunity employer and is in compliance with all state and federal non-discrimination laws and regulations including the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act. Applicants seeking employment may request reasonable accommodation under ADA and may be subject to post-offer physical examination and background check with the Michigan State Police Department.