Office Assistant I-Sex Offender Registry Unit

The Office Assistant I is responsible for performing administrative and clerical duties within the Sex Offender registry unit,  

• Answers the telephone, acts as receptionist, and assists in processing citizen service requests.
• Assists the Sex Offender Registration unit deputies with the initial registration of sex offenders upon their release from GCC custody, and/or when they are relocating to Bibb Counties , or states.
• Assist with registering existing sex offenders with annual or bi-annual registrations. This includes completing all forms, taking fingerprints, and taking photographs.
• Maintains appointment schedules for departmental personnel, as appropriate.
• Processes or assists in processing departmental biweekly payroll and maintaining related records.
• Answers inquiries requiring interpretation of departmental policies, rules and regulations.
• Assist with completing change of information forms when sex offenders report to the office to update address, telephone numbers, work information, and vehicle information.
• Assist in maintaining proper accountability of the offenders when they are arrested, transported to other facilities and/or released.
• Sorts and distributes mail and interdepartmental correspondence.
• Performs data entry functions and assists in processing citizen fee payments, if applicable.
• Screens and refers callers and takes telephone messages for department personnel.
• Responds to information requests about departmental programs and activities.
• Prepares correspondence in accordance with established policies and procedures.
• Assist with gathering and submit information and photograph to the Macon Telegraph of new sex offenders registered in Bibb County as mandated by the law.
• Prepares worksheets and tables and conducts research for special projects as required.
• Makes arrangements for meetings and conferences, as appropriate.
• Prepares agenda and materials in accordance with established practices.
• Assists in the preparation of the annual budget of the department.
• Compiles specifications and writes requisitions for materials and equipment used by the department or division.

The Office Assistant I-Sex Offender Registry should possess, at a minimum, a high school diploma or equivalent; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to successfully perform the duties and responsibilities of the position.

NECESSARY SPECIAL REQUIREMENTS:

• Possession of a valid Georgia Motor Vehicle Operator’s License.
• Must be fingerprinted, complete a polygraph test and pass a background investigation.

• Knowledge of modern office practices and procedures.
• Knowledge of English grammar and spelling. 
• Knowledge or familiar with Georgia's Sex Offender Registry Laws. O.C.G.A.42-1-12 through O.C.G.A 42-1-19.
• Ability to obtain a GCIC (Georgia Crime Information Center) Operator certification.
• Ability to make priority decisions in accordance with established rules, regulations and departmental policies.  
• Ability to establish and monitor the maintenance of complex record keeping systems and to prepare reports from these records.  
• Ability to use discretion in handling sensitive materials and other confidential information.
• Ability to maintain effective working relationships with all law enforcement offices, (local, all states. military and federal law enforcement).

Salary : $31,200