What are the responsibilities and job description for the Office Assistant I-Sex Offender Registry Unit position at Macon-Bibb County Government?
JOB
The Office Assistant I is responsible for performing administrative and clerical duties within the Sex Offender registry unit,
EXAMPLE OF DUTIES
Answers the telephone, acts as receptionist, and assists in processing citizen service requests.Assists the Sex Offender Registration unit deputies with the initial registration of sex offenders upon their release from GCC custody, and/or when they are relocating to Bibb Counties , or states.Assist with registering existing sex offenders with annual or bi-annual registrations. This includes completing all forms, taking fingerprints, and taking photographs.Maintains appointment schedules for departmental personnel, as appropriate.Processes or assists in processing departmental biweekly payroll and maintaining related records.Answers inquiries requiring interpretation of departmental policies, rules and regulations.Assist with completing change of information forms when sex offenders report to the office to update address, telephone numbers, work information, and vehicle information.Assist in maintaining proper accountability of the offenders when they are arrested, transported to other facilities and/or released.Sorts and distributes mail and interdepartmental correspondence.Performs data entry functions and assists in processing citizen fee payments, if applicable.Screens and refers callers and takes telephone messages for department personnel.Responds to information requests about departmental programs and activities.Prepares correspondence in accordance with established policies and procedures.Assist with gathering and submit information and photograph to the Macon Telegraph of new sex offenders registered in Bibb County as mandated by the law.Prepares worksheets and tables and conducts research for special projects as required.Makes arrangements for meetings and conferences, as appropriate.Prepares agenda and materials in accordance with established practices.Assists in the preparation of the annual budget of the department.Compiles specifications and writes requisitions for materials and equipment used by the department or division.
SUPPLEMENTAL INFORMATION
Knowledge of modern office practices and procedures.Knowledge of English grammar and spelling. Knowledge or familiar with Georgia's Sex Offender Registry Laws. O.C.G.A.42-1-12 through O.C.G.A 42-1-19.Ability to obtain a GCIC (Georgia Crime Information Center) Operator certification.Ability to make priority decisions in accordance with established rules, regulations and departmental policies. Ability to establish and monitor the maintenance of complex record keeping systems and to prepare reports from these records. Ability to use discretion in handling sensitive materials and other confidential information.Ability to maintain effective working relationships with all law enforcement offices, (local, all states. military and federal law enforcement).If you have any problems submitting your applications, please contact the NeoGov Applicant Support Hotline Toll Free at 855-524-5627, 9:00 a.m. to 8:00 p.m. (ET).AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
The Office Assistant I is responsible for performing administrative and clerical duties within the Sex Offender registry unit,
EXAMPLE OF DUTIES
Answers the telephone, acts as receptionist, and assists in processing citizen service requests.Assists the Sex Offender Registration unit deputies with the initial registration of sex offenders upon their release from GCC custody, and/or when they are relocating to Bibb Counties , or states.Assist with registering existing sex offenders with annual or bi-annual registrations. This includes completing all forms, taking fingerprints, and taking photographs.Maintains appointment schedules for departmental personnel, as appropriate.Processes or assists in processing departmental biweekly payroll and maintaining related records.Answers inquiries requiring interpretation of departmental policies, rules and regulations.Assist with completing change of information forms when sex offenders report to the office to update address, telephone numbers, work information, and vehicle information.Assist in maintaining proper accountability of the offenders when they are arrested, transported to other facilities and/or released.Sorts and distributes mail and interdepartmental correspondence.Performs data entry functions and assists in processing citizen fee payments, if applicable.Screens and refers callers and takes telephone messages for department personnel.Responds to information requests about departmental programs and activities.Prepares correspondence in accordance with established policies and procedures.Assist with gathering and submit information and photograph to the Macon Telegraph of new sex offenders registered in Bibb County as mandated by the law.Prepares worksheets and tables and conducts research for special projects as required.Makes arrangements for meetings and conferences, as appropriate.Prepares agenda and materials in accordance with established practices.Assists in the preparation of the annual budget of the department.Compiles specifications and writes requisitions for materials and equipment used by the department or division.
SUPPLEMENTAL INFORMATION
Knowledge of modern office practices and procedures.Knowledge of English grammar and spelling. Knowledge or familiar with Georgia's Sex Offender Registry Laws. O.C.G.A.42-1-12 through O.C.G.A 42-1-19.Ability to obtain a GCIC (Georgia Crime Information Center) Operator certification.Ability to make priority decisions in accordance with established rules, regulations and departmental policies. Ability to establish and monitor the maintenance of complex record keeping systems and to prepare reports from these records. Ability to use discretion in handling sensitive materials and other confidential information.Ability to maintain effective working relationships with all law enforcement offices, (local, all states. military and federal law enforcement).If you have any problems submitting your applications, please contact the NeoGov Applicant Support Hotline Toll Free at 855-524-5627, 9:00 a.m. to 8:00 p.m. (ET).AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
