What are the responsibilities and job description for the Accounts Receivable Representative position at Macpower Digital Assets Edge?
Summary :
Hours : Mon-Fri 7 : 30am-1 : 30pm or Mon-Thurs 7 : 30am-3 : 30pm (30-32 hours per week).
This is intended to be a temporary assignment to cover for an associate out on medical leave. Potential for this to become temp to hire if the situation changes.
This is an in-person, on-site position.
Computer skills are required. Will need to be able to easily pick up and navigate new systems.
Customer service skills are required. Will be in contact with Vallen customer via email and phone.
Accounting experience is helpful.
HS diploma or GED required. Work experience preferred over degree.
Will be using internal Vallen and client systems to reconcile accounts receivable and payable.
Will make sure all invoices are paid.
Will enter billing into internal systems.
Will work with CSRs and credit analysts.
Will use email daily.
Will use Excel to create spreadsheets. Basic to intermediate Excel skills helpful.
May be asked to assist with other projects.
Dress code : casual. Jeans / nice shirt.
Roles & Responsibilities :
ccounts Receivable Representative is an individual contributor role that is responsible for oversight of customer accounts to ensure that invoices are created and payments are received in a timely fashion.
Essential Job Duties and Responsibilities :
Assist customer accounts on a month-to-month basis until there are no outstanding items in the invoicing and collections process.
Meet with customer finance teams to gather all necessary information to setup customer account and explain invoicing processes.
Attend initial planning meetings with customers to assist in defining their requirements on varying issues, such as, data, performance reporting, delivery, freight, packaging, labeling, invoice payment, etc.
Partner with Vallen IT in developing specs for key interfaces, mapping data and assisting in testing to ensure reliability for Go-Live.
Ascertain tax status of customer. Process and submit tax certificate if necessary.
Attend all implementation project meetings.
Complete and submit accounting form.
Sets up appropriate invoicing in SXe
Provide Go-live and transition support to site operations by conducting follow up training and site process review.
If customer does not pay within terms, contact customer finance to determine cause for non-payment and correct.
Provides assistance to project managers on other duties that may affect accounts receivable.
Assist in the set-up of account information in business system, linking the pricing matrix, ordering equipment, devising personnel / shift workflow logistics, identifying processes and conducting gap analysis with customer.
Receive data files from customer and work under the supervision of the project leader to ensure all items are identified and cross referenced.
Participate in the physical inventory at customer facilities by organizing stock, affixing bar code labels (if required) and counting inventory.
Participate in post physical inventory process by helping to reconcile variances with the customer's file.
Keeps Director of Credit & Collections informed on all AR matters.
Minimum Qualifications :
Education requirement : ccredited College degree, equivalent on the job training, or any other relevant experience.
Work Environment & Physical Demands :
Reasonable accommodations will be evaluated and may be implemented to enable individuals with disabilities to perform essential functions of this position.
This job operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, etc.
Long periods of time working on a computer and performing repetitive key-boarding activities.
Occasional evening and weekend work may be required as job duties demand and may include little to no advanced notice.
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