Administrative Assistant

FLSA Classification: Part-Time Hourly Non- Exempt
Hourly Rate Estimate: $17.00 – $20.00
Reports to: Department Head
Revision Date: January 21, 2025

Job Summary:
The Administrative Assistant provides clerical and administrative support to the Engineering, Quality, and Production departments, as needed. The Administrative Assistant will produce high-quality documentation that contributes to the overall success of the departments; is responsible for producing information in a variety of formats from work instructions, video guides, charts, documents to standard operating procedures.
Supervisory Responsibilities:

• None

Duties/Responsibilities:

• Maintains both physical and electronic filing systems.
• Ensures correct documentation is received by the correct department or recipient.
• Organizes and maintains a database of project-specific engineering documentation (customer requirements, sales orders, change orders, etc)
• Quality Management System to write edit and maintain, including Standard Operating Procedures (SOP’s) work instructions, inspection procedures, compliance reports
• Manufacturing for training instructions, create videos to pair with written SOP’s, etc.
• Reviews existing manuals (hard and electronic formats) for content, typos, anything obvious that stands out and needs correction.
• Updating machine manuals based on markups or other direction from the department managers.
• Work with SME to be able to write job specific work instructions.
• Provides clerical support to other staff in those department.
• Other duties as assigned by management.

Required Skills/Abilities:

• Excellent customer service skills.
• Logic and analytical skills and an innate intellectual curiosity – these abilities are needed to translate SME inputs of complex task into understandable SOP’s, flowcharts and written words
• Ability to work independently with minimal supervision & collaboratively,
• Promote positive working relationships with other personnel.
• Outstanding attention to detail.
• Proactive approach, recommend improvements to current processes
• Effective written and oral communication skills.
• Ability to manage multiple projects simultaneously.
• Strong organizational and analytical skills.

Education and Experience:

• High school diploma or equivalent is required.
• Associates degree preferred but not required.
• 2 years of related experience required.
• Microsoft Excel, and Word experience
• Computer programs proficient
• Blueprint reading experience preferred but not required.
• Manufacturing experience desired.

Physical Requirements:

• Must be able to operate basic office equipment.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.