HR Admin Assistant

Job Title: HR Assistant    

Status: Hourly, Non-exempt

Reports to: Director HR Operations 

Department Name: Human Resources                                                                       

Position Summary

We are seeking a detail-oriented HR Assistant to provide vital support to the Human Resources team, focusing on both front-end and back-end administrative functions. This role will assist with key behind-the-scenes responsibilities such as benefits billing, data updates in the ADP system, employee timecard management, and generating weekly HR reports. This position is critical to ensure smooth HR operations.

Essential Duties and responsibilities

Front-End HR Administrative Support

• Assist with recruitment coordination, including posting job openings, organizing interview schedules, and preparing necessary documentation.
• Support onboarding processes by preparing new hire documentation and maintaining accurate records.
• Conducts new hire orientation. 
• Assist with administrative tasks related to employee engagement initiatives and events, as directed by the HR Leadership.

Back-End HR Support

• Prepare data for benefits billing reconciliation, ensuring accuracy and timeliness for proper payment processing.
• Assist with updating employee information in the Human Capital Management (HCM) system, including job changes, terminations, and other relevant updates.
• Review employee timecards for accuracy, addressing discrepancies prior to payroll submission.
• Generate weekly employee data reports and provide additional reports as needed to support HR analytics and decision-making.
• Maintain and organize employee files and HR records, ensuring compliance with company policies and legal requirements.
• Scan incoming HR mail and ensure its proper distribution to the appropriate team members for action.
• Draft and assist with employee email communications as directed by the HR team.
• Support the monthly distribution of global Wellness information. 
• Facilitate employee communication through email and MS Teams, ensuring messages are delivered promptly and consistently to maintain clear and effective information flow.
• Performs other duties assigned as needed.

Education and Experience

• Bachelor’s degree in human resources, Business Administration, or a related field preferred.
• 1-2 years of experience in an HR administrative support role, with exposure to HR systems and processes.

Skills and Competencies

• Proficiency in HR management systems, with experience in ADP, is highly preferred.
• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint).
• High level of accuracy and attention to detail in managing data and reports.
• Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
• The ability to maintain confidentiality and manage sensitive information professionally.
• Great interpersonal and communication skills.

Key Attributes

• Initiative-taking and resourceful, with the ability to work independently.
• Strong focus on accuracy and process efficiency.
• Team-oriented with a willingness to support broader HR initiatives.

Working Conditions

• Full-time position, Monday through Friday, with occasional extended hours as needed. 
• Office environment

Direct reports

None 

Other duties

Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.