What are the responsibilities and job description for the Administrative Assistant I (Albany) position at Madison Approach Staffing Inc?
Project Overview
This is a 12-month assignment working full time, on site in Albany NY
This role will support organization's Corporation permits with the Corporation’s permit management system.
Job Functions & Responsibilities
This is a 12-month assignment working full time, on site in Albany NY
This role will support organization's Corporation permits with the Corporation’s permit management system.
Job Functions & Responsibilities
- Assist with digitizing and archiving physical copies of permit records with the goal of developing a single source of information for permits with the Corporation’s permit management system.
- Reconcile and update permittee record information using ERP software (i.e., Accela).
- Assist with contacting and responding to Occupancy Permittees for various concerns (e.g., insurance requirements, permit signatures and payments) via phone, email, or letter.
- Track and reconcile accounts receivable of real property permits.
- Support new internal dunning notice process cycle using ERP software and Microsoft Office applications. This includes fielding and tracking responses from permittees that received dunning notices. (Canal Real Property Management is responsible for generating monthly dunning notices to send to permittees that are in arrears).
- Provide suggestions on streamlining permit invoicing process.
- Actively participate in project development and work session meetings.
- Ability to collect and analyze database exports from various sources for reporting.
- Excellent interpersonal communication skills
- Proficient in Microsoft Excel and Adobe
- Desired, but not necessary:
- Experience with relational databases
- Interest in developing and maintaining Microsoft SharePoint sites and document libraries.
- A two-year or four-year degree in Business/Public Administration, Accounting, Finance, Information Technology, or other related fields.
