Bookkeeping Assistant

Our client, a commercial electrical contracting company located in Hawthorne, is looking for a motivated and detail-oriented Entry-Level Project Bookkeeping Assistant to support their project and finance teams. This role will help with budgeting, financial tracking, invoice processing, and administrative tasks. It’s a great opportunity for someone looking to start their career in bookkeeping and project administration while gaining hands-on experience in a professional setting.

Job Title: Entry-Level Project Bookkeeping Assistant

Location: Hawthorne, NY

Job Type: Full-Time (100% on-site)

Reports To: Finance Manager

Pay Rate: $22-28/hr DOE

Key Responsibilities

Bookkeeping Support

• Assist in tracking project expenses and budgets.
• Help prepare financial reports and reconcile accounts.
• Process invoices, payments, and expense reimbursements.
• Maintain accurate financial records and data entry in accounting systems.
  
  

Administrative & Project Support

• Provide general administrative support to project and finance teams.
• Assist with scheduling meetings, preparing documents, and maintaining records.
• Help organize and manage project files and financial documentation.
• Support team members with data entry, reporting, and other bookkeeping-related tasks.
  
  

Qualifications & Skills

• Associate’s or Bachelor’s degree in Business Administration, or a related field (or relevant coursework).
• Strong attention to detail and organizational skills.
• Basic understanding of bookkeeping and project planning/management.
• Proficiency in Microsoft Office (Excel (including Pivot Tables), Word, Outlook).
• Good communication and teamwork skills.
• Willingness to learn and take on new responsibilities.
• Experience with accounting software (e.g., QuickBooks) is a plus but not required.