What are the responsibilities and job description for the Administrative Clerk position at Madison Consolidated Schools?
Madison Consolidated Schools
Position Title: Building Administrative Clerk
Reports to: Building Principal
FLSA: Non-exempt
Summary of position: To perform the administrative and financial responsibilities of the office in a smooth and efficient manner.
Qualifications: A high school diploma plus two or more years of work experience.
Supervises: N/A
Essential Duties and Responsibilities:
- Manage necessary school funding accounts (Deposits and more)
- Maintain a secure entry
- Order supplies, books, etc.
- Communicate with other schools and complete necessary paperwork for student transfers (withdraw and enrollment)
- Communicate with counselors and assistant principals in reference to student attendance. Students with at least three unexcused absences per quarter need to be marked as “frequently absent.” Report truancy and track attendance daily
- Maintain student records
- Complete/print report cards
- Receive and route incoming and outgoing calls and written communication (student illness, absences, bus transportation, and other responsibilities pertaining to keeping a smooth office flow)
- Plan for and staff registration
- Schedule all events (conferences, speakers, and more on school calendar)
- Write rental receipts
- Collect field trip money and write checks to the vendor
- In absence of administrator supervise students in office (call administration on radio)
- Perform nurse’s duties when nurse is unavailable
- Assist with free and reduced lunch status
- Meet parents
- Sign students in and out when outside of the normal day
- Process personal and professional leave forms
- Maintain testing security during ISTEP window
- Assist substitute teachers
- Balance checkbooks
- Reimburse money
- Sign for deliveries
- Distribute school mail
- Complete end of the year ECA reports
- Reconcile ECA account
- Postage
- Attach fees on Skyward for new students
- Update information on Skyward
- Athletics: write checks to officials for all events, prepare money boxes for all events, verify money after all events
- Order and fill physical education uniforms and swimsuits-Jr. High
- Any duties assigned by the Principal, Assistant Principal, Counselor, and Athletic Director
Special Considerations/Physical Demands: The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and use hands to finger, handle or feel objects, tools, or controls. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
Responsibilities and tasks outlined in this document are not exhaustive and may change as determined by the needs of the district.
Position Description Written by: Building Administrators
Date Completed: 1/11/2017
Revision Dates:
It is the policy of Madison Consolidated Schools not to discriminate on the basis of race, color, religion, sex, national origin, disability, or age, in its programs or employment policies as required by the Indiana Civil Rights Act (I.C. 1971, 22-9-1); Public Law 218 (I.C. 1971, Title 20); Titles VI and VII (Civil Rights Act 1964); the Equal Pay Act of 1973; Title IX (1972 Education Amendments); Public Law 94-142; and Public Law 93-112, Section 504.
