What are the responsibilities and job description for the Procurement Clerk position at Madison County Commission?
Under general supervision, this position performs a variety of administrative activities and purchasing functions to support Procurement within the Madison County Commission Finance Department; enters data, processes documents and transactions, and provides customer service; duties may vary according to work assignment.(All duties listed may not be included in any one position, nor does the list include all tasks found in a position of this class.)
Knowledge, Skill, and Ability
- Issues purchase orders for all Madison County Departments via accounting software.
- Checks documents for validity and accuracy of information; records, files and distributes related paperwork.
- Tracks the status of requisitions, contracts, and orders.
- Maintains the Contract models within New World accounting software.
- This includes but is not limited to, creating bids & contracts within the system, adding pertinent information and maintaining the relevance of that information, updating dates related to cancellations or extensions, communicating with Madison County Departments concerning information related to current bids or contracts.
- Communicates with various departments concerning past due invoices or purchase orders.
- Communicates budget balance with various departments.
- Performs related work as required.
- Any combination of training and experience equivalent to: Graduation from a standard senior high school, including or supplemented by courses in typing and other office practices; considerable experience in the operation of a computer terminal.
Knowledge, Skill, and Ability
- Knowledge of general clerical and inventory methods.
- Working knowledge of office procedures and clerical skills.
- Knowledge of accounting/financial standards and procedures.
- Skilled in the operation of common office equipment, including computer word processing, data entry, heavy email correspondences.
- Ability to establish and maintain effective working relationships with vendors, co-workers, staff and officials.
- Employee must be able to multitask in a fast pace environment with efficiency.
- Ability to follow oral and written instructions.
Madison County is an Equal Employment Opportunity Employer that encourages applicants from diverse backgrounds to apply. Madison County is a drug-free workplace and conducts drug and alcohol testing.
Physical Requirements.- Must be able to remain in a stationary position for extended periods of time.
- Must be able to communicate effectively.
- Will need to be able to operate office product machineries, such as a calculator, copy machine, and computer printer.
- The person in this position needs to move about inside the office to access the file cabinet, office machinery, etc.
Salary : $42,640 - $68,141
