What are the responsibilities and job description for the Procurement Clerk position at Madison County HR?
Salary
$42,640.00 - $68,140.80 Annually
Location
Huntsville, AL
Job Type
Full-Time
Job Number
2025-00071
Department
County Commission
Opening Date
04/17/2025
Hiring Manager
Joseph White
Hiring Manager Contact Information
jwhite@madisoncountyal.gov
DESCRIPTION
BENEFITS
QUESTIONS
Position Overview
Under general supervision, this position performs a variety of administrative activities and purchasing functions to support Procurement within the Madison County Commission Finance Department; enters data, processes documents and transactions, and provides customer service; duties may vary according to work assignment.
Essential Duties and Responsibilities
(All duties listed may not be included in any one position, nor does the list include all tasks found in a position of this class.)
- Issues purchase orders for all Madison County Departments via accounting software.
- Checks documents for validity and accuracy of information; records, files and distributes related paperwork.
- Tracks the status of requisitions, contracts, and orders.
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Maintains the Contract models within New World accounting software.
- This includes but is not limited to, creating bids & contracts within the system, adding pertinent information and maintaining the relevance of that information, updating dates related to cancellations or extensions, communicating with Madison County Departments concerning information related to current bids or contracts.
- Communicates with various departments concerning past due invoices or purchase orders.
- Communicates budget balance with various departments.
- Performs related work as required.
Education and Experience
Education
- Any combination of training and experience equivalent to: Graduation from a standard senior high school, including or supplemented by courses in typing and other office practices; considerable experience in the operation of a computer terminal.
Knowledge, Skill, and Ability
- Knowledge of general clerical and inventory methods.
- Working knowledge of office procedures and clerical skills.
- Knowledge of accounting/financial standards and procedures.
- Skilled in the operation of common office equipment, including computer word processing, data entry, heavy email correspondences.
- Ability to establish and maintain effective working relationships with vendors, co-workers, staff and officials.
- Employee must be able to multitask in a fast pace environment with efficiency.
- Ability to follow oral and written instructions.
Madison County is an Equal Employment Opportunity Employer that encourages applicants from diverse backgrounds to apply. Madison County is a drug-free workplace and conducts drug and alcohol testing.
Other Requirements
Physical Requirements.
- Must be able to remain in a stationary position for extended periods of time.
- Must be able to communicate effectively.
- Will need to be able to operate office product machineries, such as a calculator, copy machine, and computer printer.
- The person in this position needs to move about inside the office to access the file cabinet, office machinery, etc.
Employer
Madison County Commission
Department
County Commission
Address
100 North Side Square
Suite 700
Huntsville, Alabama, 35801
Phone
256-532-3795
Website
https://www.madisoncountyal.gov/departments/department-listing
A comprehensive set of benefits is offered for all full-time employees. No benefits are offered to part-time or seasonal employees. Please consult with the Human Resources Department for a full list of benefits.
Madison County periodically reviews and when fiscally able, adjusts salary rates and our benefits package to remain competitive in our area.
Madison County periodically reviews and when fiscally able, adjusts salary rates and our benefits package to remain competitive in our area.
Benefits Summary
Healthcare Insurance: Blue Cross of Alabama is administered through the Local Government Health Insurance Plan (LGHIP).
Coverage Type Employee's Premium County's Contribution
Single Coverage Bi-weekly Premium $ 64.00 $ 254.50
Family Coverage Bi-weekly Premium $ 155.75 $ 620.05
Dental Coverage: Dental coverage is included with LGHIP through Blue Cross and Blue Shield of Alabama. LGHIP manages dental costs and provides enhanced dental benefits using negotiated discounts with in-network dentists. To locate in-network dentists go to www.bcbsal.com. Assuming the services are covered you will normally only be responsible for out of pocket.
Life Insurance: Madison County provides $25,000 in life, $25,000 in accidental death and dismemberment and $25,000 line of duty insurance to eligible employees in certified positions.
Employee Retirement Plans: Employees are required to participate in the Employees Retirement System, which is a Defined Benefit Plan administered through the Retirement Systems of Alabama (RSA). Participants contribute 5% to 8.5% of their earnings depending on their hire date and classification. Sworn Certified Personnel have an accelerated contribution schedule
- Employer contribution percentage is set by the Retirement Systems of Alabama and changes annually.
Employee Clinic: Madison County employees and dependents over age 12 may use the Employee Health Clinic for the low co-pay of $15.00 per visit. To be eligible to use the clinic, the employee and dependent must be enrolled in Madison County's health insurance plan as their primary coverage.
Voluntary Plans are also available:
- Additional life Insurance for employee and dependents
- Flexible spending accounts (healthcare and childcare)
- Vision Insurance
- Minimum of 10 holidays per calendar year
- Accrue 8 hours of annual leave and 8 hours of sick leave per month
Salary : $42,640 - $68,141
