What are the responsibilities and job description for the Procurement Clerk position at Madison County Commission?
JOB
Under general supervision, this position performs a variety of administrative activities and purchasing functions to support Procurement within the Madison County Commission Finance Department; enters data, processes documents and transactions, and provides customer service; duties may vary according to work assignment.
EXAMPLE OF DUTIES
(All duties listed may not be included in any one position, nor does the list include all tasks found in a position of this class.)Issues purchase orders for all Madison County Departments via accounting software.Checks documents for validity and accuracy of information; records, files and distributes related paperwork.Tracks the status of requisitions, contracts, and orders.Maintains the Contract models within New World accounting software. This includes but is not limited to, creating bids & contracts within the system, adding pertinent information and maintaining the relevance of that information, updating dates related to cancellations or extensions, communicating with Madison County Departments concerning information related to current bids or contracts. Communicates with various departments concerning past due invoices or purchase orders. Communicates budget balance with various departments. Performs related work as required.
SUPPLEMENTAL INFORMATION
Physical Requirements. Must be able to remain in a stationary position for extended periods of time.Must be able to communicate effectively.Will need to be able to operate office product machineries, such as a calculator, copy machine, and computer printer.The person in this position needs to move about inside the office to access the file cabinet, office machinery, etc.
Under general supervision, this position performs a variety of administrative activities and purchasing functions to support Procurement within the Madison County Commission Finance Department; enters data, processes documents and transactions, and provides customer service; duties may vary according to work assignment.
EXAMPLE OF DUTIES
(All duties listed may not be included in any one position, nor does the list include all tasks found in a position of this class.)Issues purchase orders for all Madison County Departments via accounting software.Checks documents for validity and accuracy of information; records, files and distributes related paperwork.Tracks the status of requisitions, contracts, and orders.Maintains the Contract models within New World accounting software. This includes but is not limited to, creating bids & contracts within the system, adding pertinent information and maintaining the relevance of that information, updating dates related to cancellations or extensions, communicating with Madison County Departments concerning information related to current bids or contracts. Communicates with various departments concerning past due invoices or purchase orders. Communicates budget balance with various departments. Performs related work as required.
SUPPLEMENTAL INFORMATION
Physical Requirements. Must be able to remain in a stationary position for extended periods of time.Must be able to communicate effectively.Will need to be able to operate office product machineries, such as a calculator, copy machine, and computer printer.The person in this position needs to move about inside the office to access the file cabinet, office machinery, etc.
