What are the responsibilities and job description for the 24-25 - MSCR - Program Assistant - 1.0 FTE or 40 hpw position at Madison Metropolitan School District?
Mscr West
$25.73 Hourly Wage
MMSD is seeking highly motivated and energetic applicants for openings for the 2024-2025 school year. The Madison Metropolitan School District actively seeks and encourages women and candidates of color to apply.
Becoming a Model School District
The Madison Metropolitan School District is committed to being anti-racist, culturally responsive, and inclusive. We have a simple but bold vision — to ensure that every school is a thriving school, fostering the growth of every student so they graduate from high school ready for college, career and community.
Our strategy is captured in our strategic framework , and centers on three major goals: that all children achieve academically, that our schools are places where children and adults thrive, and that our Black youth excel at school. To achieve this vision, we seek to retain staff in all positions, who are committed to being anti-racist, culturally responsive, and inclusive. Staff who will actively contribute to our ongoing commitment to making MMSD a thriving, welcoming environment for all students, families and staff
We firmly believe and are here to create a work environment that is challenging and rewarding, while supporting you in your career path. We aim to foster, cultivate, and retain a skilled workforce that supports and mirrors the diversity of our student population.
We know this vision doesn't come to life without dynamic leaders in every school. For more information on our teacher screening and selection process, please visit our TEACH Madison webpage.
About Our District
The Madison Metropolitan School District is the second largest school district in Wisconsin. The district serves a beautifully diverse population of more than 27,000 students. More than half are students of color. Almost half come from low income households. Nearly one third are English Language Learners, and more than 100 languages are represented in our schools. Madison schools are committed to making this district a place where every child thrives.
Purpose of Position: Provide administrative and clerical support for year-round MSCR Youth and Adult Arts programs and staff and art camps.
Essential Duties And Responsibilities
40 hours per week
Working Conditions
This job description generally indicates the nature and levels of work, knowledge, skills, abilities, and other essential functions (as covered under the Americans with Disabilities Act) expected of an incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of an incumbent. An incumbent may be asked to perform other duties as required.
The Madison Metropolitan School District is an Equal Opportunity Employer. We continue to seek a diverse and talented workforce. We encourage veterans, women, people of color, LGBTQIA , and people with disabilities to apply. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. In compliance with the Americans with Disabilities Act, the District will provide reasonable accommodations to qualified individuals with disabilities.
Next Steps
$25.73 Hourly Wage
MMSD is seeking highly motivated and energetic applicants for openings for the 2024-2025 school year. The Madison Metropolitan School District actively seeks and encourages women and candidates of color to apply.
Becoming a Model School District
The Madison Metropolitan School District is committed to being anti-racist, culturally responsive, and inclusive. We have a simple but bold vision — to ensure that every school is a thriving school, fostering the growth of every student so they graduate from high school ready for college, career and community.
Our strategy is captured in our strategic framework , and centers on three major goals: that all children achieve academically, that our schools are places where children and adults thrive, and that our Black youth excel at school. To achieve this vision, we seek to retain staff in all positions, who are committed to being anti-racist, culturally responsive, and inclusive. Staff who will actively contribute to our ongoing commitment to making MMSD a thriving, welcoming environment for all students, families and staff
We firmly believe and are here to create a work environment that is challenging and rewarding, while supporting you in your career path. We aim to foster, cultivate, and retain a skilled workforce that supports and mirrors the diversity of our student population.
We know this vision doesn't come to life without dynamic leaders in every school. For more information on our teacher screening and selection process, please visit our TEACH Madison webpage.
About Our District
The Madison Metropolitan School District is the second largest school district in Wisconsin. The district serves a beautifully diverse population of more than 27,000 students. More than half are students of color. Almost half come from low income households. Nearly one third are English Language Learners, and more than 100 languages are represented in our schools. Madison schools are committed to making this district a place where every child thrives.
Purpose of Position: Provide administrative and clerical support for year-round MSCR Youth and Adult Arts programs and staff and art camps.
Essential Duties And Responsibilities
- Develop a thorough understanding of MSCR programs (e.g. season calendars, facilities, fees, and registration procedures).
- Prepare, distribute and track pre-employment paperwork and contract agreements for part-time and seasonal staff. Process employee payroll and maintain and organize databases of seasonal employees.
- Provide customer service, information, and assistance to the public. Communicate with community members, staff, and supervisors via multiple communication methods (phone, email, website postings, mailings, walk-ins).
- Process program registrations & confirmations using ActiveNet and Google documents.
- Collect and deposit program fees, management of payments, and past due fees,
- Prepare correspondences, memos, forms, and program reports.
- Maintain accurate records and assist with data collection.
- Prepare materials and information for MSCR program guide
- Regular communication with supervisor/staff in a timely manner.
- Daily reception duties at MSCR East.
- Open and close MSCR East when assigned.
- Provide backup support for other MSCR Program Assistants.
- Provide clerical support as requested by MSCR Supervisor and Specialists.
- Work as part of the Fitness and Arts Team and assist with other duties as assigned in that department.
- Actively participate in team and department meetings and professional development.
- Three years of successful office experience or a combination of experience and formal training equivalent to three years.
- Proficiency with Microsoft Word, Google Suite, and Excel.
- Experience working cross-culturally and/or commitment to work towards improving one’s own cultural competence, i.e., valuing difference/diversity, recognizing personal limitations in one’s skills and expertise, and having the desire to learn in these areas.
- Experience working in database systems. Examples include: ACTIVENET, MUNIS,
- Bilingual in Spanish.
- Knowledge of MSCR and MMSD policies
- Ability to work with minimal supervision.
- First Aid and CPR certified within 90 days of hire. MSCR can assist with obtaining.
- Organizational skills and the ability to prioritize multiple tasks, work under tight deadlines, use effective time management, and work with interruptions.
- Ability and comfort level with learning new technology/software and HR processes.
- Ability to maintain accurate and confidential records.
- Ability to work independently and with efficiency.
- Knowledge of generally accepted recordkeeping practices.
40 hours per week
Working Conditions
This job description generally indicates the nature and levels of work, knowledge, skills, abilities, and other essential functions (as covered under the Americans with Disabilities Act) expected of an incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of an incumbent. An incumbent may be asked to perform other duties as required.
The Madison Metropolitan School District is an Equal Opportunity Employer. We continue to seek a diverse and talented workforce. We encourage veterans, women, people of color, LGBTQIA , and people with disabilities to apply. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. In compliance with the Americans with Disabilities Act, the District will provide reasonable accommodations to qualified individuals with disabilities.
Next Steps
- If you have self-identified as a bilingual fluency in Spanish and/or Hmong you may be invited to complete language proficiency testing if you have not yet completed one. This can include a verbal, written, and reading assessment.
- Based on reviewing your application, a hiring manager may reach out to you to schedule an interview.
Salary : $26
