Economic Development Assistant

Position Title: Economic Development Assistant

Location: Madison, Wisconsin

Employment Type: Full-Time

FLSA Status: Non-Exempt

Position Summary

The Economic Development Assistant supports the organization by providing vital administrative and organizational support to advance entrepreneurship, innovation, and economic growth across the Madison region. This role ensures the smooth operation of programs and projects by managing communications, coordinating meetings, and handling essential administrative tasks.

Key Responsibilities:

• Provide comprehensive administrative support, including scheduling meetings, managing calendars, maintaining records, and organizing documentation.
• Coordinate and facilitate meetings by preparing agendas, compiling materials, taking minutes, and tracking action items.
• Serve as the primary point of contact for internal and external communications, ensuring timely and accurate information flow between departments and stakeholders.
• Assist with grant writing and funding proposals by gathering necessary data, organizing supporting documents, and ensuring submission deadlines are met.
• Prepare reports, presentations, and correspondence that highlight program achievements, activities, and priorities, ensuring professionalism and accuracy.
• Manage logistics for events, workshops, and forums aimed at fostering entrepreneurship and community engagement.
• Maintain and update databases or feedback systems to track program performance and identify areas for improvement.
• Provide support for special projects or new initiatives as directed, particularly those targeting underrepresented communities or rural entrepreneurs.
• Perform other administrative duties assigned to contribute to the organization’s overall efficiency and success.

Knowledge, Skills & Abilities:

• Prior administrative experience is preferred.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Exceptional interpersonal, networking, and communication skills with the ability to engage a wide range of stakeholders.
• Strong project management and organizational skills, with the ability to handle multiple priorities simultaneously.
• Ability to work independently and as part of a collaborative team, with a deep commitment to equity and inclusion.

Education and/or Experience:

• Bachelor’s degree in business, entrepreneurship, economics, public policy, or a related field and/or 4 plus years of applicable experience.
• Experience working with educational programs and workforce development initiatives.
• Experience with non-profit fundraising, grant writing, and resource development preferred.

Working Conditions & Physical Requirements:

• Typical office environment with standard office equipment (computers, printers, phones).
• Occasional travel may be required for meetings, conferences, or events.
• Standard business hours, with potential for occasional evening or weekend work to meet deadlines or support events.
• Collaborative work environment with frequent interaction with colleagues and external stakeholders.
• Ability to sit for extended periods while working at a computer or attending meetings.
• Ability to use a computer keyboard, mouse, and other standard office equipment.
• Ability to occasionally lift and carry objects weighing up to 20 pounds.
• Good hand-eye coordination and fine motor skills for tasks such as typing and filing.
• Clear verbal communication skills for phone and in-person interactions.
• Visual acuity to read and interpret documents and computer screens.

Our organization is committed to providing reasonable accommodations to employees with disabilities. If you require accommodations to perform the essential functions of this job