Data Entry & Administrative Support Specialist - Onsite Only

Data Entry & Administrative Support Specialist

Onsite Only – No Remote Work

• Location: Minot, ND.
• Job Type: Full time
• Pay: $17.75 per hour
• Hours: 7:30 AM – 4:30 PM, Monday – Friday

Job Summary:

The Data Entry & Administrative Support Specialist will provide comprehensive clerical and administrative support to ensure efficient office operations. This role requires proficiency in Microsoft Office applications, strong organizational skills, and attention to detail in managing records, correspondence, and communications. The specialist will assist in document preparation, scheduling, data entry, and office management tasks to support daily operations.

Key Responsibilities:

Administrative & Clerical Support:

• • Prepare various recurring and non-recurring reports, correspondence, and documents.
  • Compose non-technical correspondence, including office procedure instructions, information requests, and acknowledgment letters.
  • Proofread and edit documents for grammar, spelling, capitalization, punctuation, and format accuracy.
  • Review and process incoming and outgoing mail, correspondence, regulations, and directives.
  • Screen and direct incoming calls and visitors, providing appropriate responses or referrals.
  • Maintain office records and organize files, ensuring compliance with regulations and procedures.
  • Manage time and attendance records, requisition office supplies, and oversee document tracking and suspense files.

Data Entry & Record Keeping:

• • Utilize automated systems for data entry, records management, electronic forms, and publication updates.
  • Maintain and update office files, purging and disposing of outdated records per regulatory guidelines.
  • Control, log, and safeguard classified materials as required.
  • Serve as the primary Record Custodian for M&FRC, ensuring compliance with filing and record-keeping procedures.
• Communication & Office Coordination:
• • Establish suspense dates for important tasks and bring unresolved issues to the supervisor’s attention.
  • Follow up on requests for information and maintain effective communication within the office.
  • Provide technical and administrative support by coordinating schedules, managing publications, and ensuring document availability.

Qualifications & Skills:

• • Proficiency in Microsoft Office Suite, including Word, Excel, and Access.
  • Strong knowledge of grammar, spelling, punctuation, and formatting for professional correspondence.
  • Familiarity with office procedures, operations, and administrative requirements.
  • Ability to locate, assemble, and compose information for reports and inquiries.
  • Strong oral and written communication skills, with professionalism and courtesy.
  • Experience with Air Force (AF) terminology is preferred.
  • Strong organizational and time management skills, with the ability to prioritize multiple tasks.

Preferred Experience:

• Prior administrative or clerical experience in a government or military setting.
• Experience handling classified materials and ensuring document security.
• Background in records management, electronic filing systems, and document control.