Office Administrator

About Us:

Magleby Development is a leader in delivering exceptional projects with precision, professionalism, and care. We are looking for a highly organized and professional individual to join our team as the welcoming face of our office while supporting essential administrative operations.

Key Responsibilities:

Front Desk Management:

• Greet and assist visitors with a polished, professional demeanor.
• Answer and direct phone calls, taking detailed messages when necessary.
• Maintain a clean, organized, and inviting front desk area.

Administrative Support:

• Manage schedules and calendars for three executives, ensuring seamless coordination.
• Organize and prepare meeting materials, including agendas and reports.
• Assist with occasional event planning and client meeting arrangements.

Office Management:

• Ensure the office is fully stocked with supplies and snacks.
• Coordinate with vendors and service providers (e.g., cleaners, IT support).
• Monitor and maintain office equipment, resolving minor technical issues.

Billing & Finance:

• Send invoices to clients promptly and accurately.
• Assist with coding and tracking invoices, liaising with the finance team as needed.

Qualifications:

• Proven experience in a similar role (administrative assistant, receptionist, or office manager).
• Exceptional organizational and multitasking skills.
• Strong verbal and written communication skills.
• Familiarity with office software (e.g., Microsoft Office Suite, scheduling tools).
• Basic accounting or bookkeeping knowledge is a plus.

What We’re Looking For:

• A professional who can maintain discretion and confidentiality.
• Someone independent, proactive, and resourceful in solving problems.
• A team member who prioritizes professionalism but remains approachable.

What We Offer:

• Competitive salary.
• A positive and collaborative work environment.
• Opportunities for professional growth.

How to Apply:

• Submit your resume and a brief cover letter.