What are the responsibilities and job description for the Invoice Specialist position at Magna Legal Services?
Job Details
Description
About Us:
Magna Legal Services provides end-to-end legal support services to law firms, corporations, and governmental agencies throughout the nation. As an end-to-end service provider, we can provide strategic advantages to our clients by offering legal support services at every stage of their legal proceedings.
Job Description:
Job Title: Invoice Specialist
Position Summary:
Magna Legal Services is seeking an Invoice Specialist to join our team in Houston, TX! As an Invoice Specialist, you will play a vital role in ensuring accurate and timely processing of invoices related to records received from providers. Your responsibilities will include managing payment requests, maintaining detailed records, and handling invoice payments through specialized portals, websites, or direct communication with providers. Your keen attention to detail and ability to work efficiently will contribute to the seamless financial operations of our organization.
Key Responsibilities:
- Accurately process and match custodian invoices with open orders, ensuring all supporting documents are retrieved for authorized payments.
- Request checks through our specialized system and upload invoices to system files.
- Facilitate invoice payments via credit card through online portals, websites, or by phone.
- Retrieve records from portals/websites and submit them to the production department.
- Maintain detailed and organized records of all payments, including comprehensive notes.
- Communicate effectively with custodians to resolve any payment-related issues.
- Perform additional administrative and finance-related tasks as assigned.
Qualifications:
- Strong phone and verbal communication skills with active listening abilities.
- Excellent multitasking and prioritization skills.
- High attention to detail and accuracy.
- Strong time management and efficiency in task execution.
- Proficiency in Microsoft Outlook, Word, and Excel.
- Experience with MR8 is a plus.
Compensation: USD $15.00 - $17.00 per hour.
An employee’s pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, travel requirements, revenue-based metrics, any contractual agreements, and business or organizational needs. The range listed is just one component of the total compensation package for employees.
Magna Legal Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Qualifications
Salary : $15 - $17
