What are the responsibilities and job description for the Administrative Assistant position at Magnate Real Estate?
Administrative Assistant – Magnate Real Estate
Magnate Real Estate is seeking a highly organized and proactive Administrative Assistant to support our growing brokerage. As we scale, we need a dedicated team player who thrives in a fast-paced environment and is eager to contribute to our success. The ideal candidate is a self-starter with excellent multitasking skills, a keen eye for detail, and a strong ability to manage administrative operations efficiently.
Key Responsibilities
- Serve as the first point of contact by managing front desk operations and ensuring a welcoming environment for clients and agents.
- Handle phone calls professionally, demonstrating excellent communication and problem-solving skills.
- Assist in scheduling meetings, appointments, and managing calendars for the brokerage team.
- Maintain organized filing systems and ensure quick and efficient document retrieval.
- Perform data entry and record-keeping using Google Suite, QuickBooks, and CRM tools to support brokerage operations.
- Proofread and prepare emails, and marketing materials to ensure accuracy and professionalism.
- Provide administrative support to the broker and agents, assisting with transaction coordination and compliance tracking.
- Manage travel arrangements, event planning, and other executive support tasks as needed.
Other Duties as Assigned.
Skills & Qualifications
- Proven experience in an administrative, front desk, or real estate support role.
- Real estate industry experience or familiarity with real estate transactions is a plus.
- Proficiency in Google Suite, QuickBooks, and CRM software.
- Strong organizational and time management skills with the ability to prioritize tasks in a fast-paced environment.
- Excellent verbal and written communication skills, including strong proofreading abilities.
- Self-motivated, quick learner, and adaptable to the evolving needs of a growing brokerage.
- Ability to work independently and collaboratively as part of a dynamic team.
At Magnate Real Estate, we are building a strong foundation for growth, and we need a detail-oriented and driven Administrative Assistant to help us scale effectively. If you’re looking for an opportunity to grow with a new and thriving brokerage, apply today!
Job Types: Full-time, Part-time
Pay: $16.22 - $20.00 per hour
Benefits:
- Flexible schedule
Schedule:
- 10 hour shift
- 4 hour shift
- 8 hour shift
Ability to Commute:
- Huntsville, AL 35801 (Required)
Ability to Relocate:
- Huntsville, AL 35801: Relocate before starting work (Required)
Work Location: Hybrid remote in Huntsville, AL 35801
Salary : $16 - $20