What are the responsibilities and job description for the Hotel Accounting Clerk position at Magnolia St. Louis?
Overview:
Working Conditions:
The Accounting Clerk plays a key role in supporting the accounting team by executing a wide range of clerical and financial tasks. This position is responsible for reconciling accounts, contributing to month-end closings, managing financial records, and ensuring adherence to established accounting policies. The Accounting Clerk collaborates with internal and external stakeholders to facilitate smooth financial operations while maintaining a high standard of accuracy, confidentiality, and efficiency.
Responsibilities:
- Accurately input accounting data into spreadsheet applications or designated accounting software.
- Reconcile and balance daily accounts within assigned accounting functions.
- Process, log, and reconcile cash, check, credit, and invoice transactions in compliance with established procedures.
- Generate financial reports and assist with month-end closing activities as directed.
- Organize and maintain invoices, reports, and financial documentation for recordkeeping and auditing purposes.
- Safeguard the confidentiality and security of all financial records and sensitive information.
- Secure accounting areas to ensure the integrity of financial operations.
- Participate in Banquet Event Order (BEO) meetings as assigned by the Controller.
- Perform regular cashier audits to maintain compliance and accuracy.
- Support the preparation and distribution of bi-weekly payroll.
- Assist with troubleshooting, zeroing, and auditing point-of-sale (POS) systems.
- Manage and distribute cashier banks under the supervision of the Controller.
- Collaborate with guests, clients, vendors, and suppliers to address and resolve accounts payable and receivable discrepancies.
- Comply with safety procedures, emergency protocols, and risk management policies.
- Report all incidents or injuries, regardless of severity, to the appropriate supervisor or manager.
- Perform additional responsibilities as assigned, including tasks outside the Accounting department to support hotel operations as needed.
- Proficiency with accounting or property management software programs.
- Demonstrated experience in balancing and auditing accounts payable or accounts receivable.
- Strong background in cash and credit card balancing, deposit processing, and transaction management.
- Previous hotel or resort accounting experience is highly preferred.
- Advanced ten-key calculator skills with “no-look” proficiency.
- Familiarity with office equipment and procedures, including copiers, fax machines, postage meters, and overnight shipping.
- Experience in payroll processing, including expertise with computerized time-keeping systems.
- Knowledge of POS systems, including their operation, troubleshooting, zeroing, and auditing.
Working Conditions:
- Primarily operates in an office setting, with occasional duties in other areas of the hotel as needed.
- May require evening or weekend availability during peak financial periods, such as month-end or year-end closings.
