Hotel Accounting Clerk

Overview

The Accounting Clerk plays a key role in supporting the accounting team by executing a wide range of clerical and financial tasks. This position is responsible for reconciling accounts, contributing to month-end closings, managing financial records, and ensuring adherence to established accounting policies. The Accounting Clerk collaborates with internal and external stakeholders to facilitate smooth financial operations while maintaining a high standard of accuracy, confidentiality, and efficiency.

Responsibilities

· Accurately input accounting data into spreadsheet applications or designated accounting software.

· Reconcile and balance daily accounts within assigned accounting functions.

· Process, log, and reconcile cash, check, credit, and invoice transactions in compliance with established procedures.

· Generate financial reports and assist with month-end closing activities as directed.

· Organize and maintain invoices, reports, and financial documentation for recordkeeping and auditing purposes.

· Safeguard the confidentiality and security of all financial records and sensitive information.

· Secure accounting areas to ensure the integrity of financial operations.

· Participate in Banquet Event Order (BEO) meetings as assigned by the Controller.

· Perform regular cashier audits to maintain compliance and accuracy.

· Support the preparation and distribution of bi-weekly payroll.

· Assist with troubleshooting, zeroing, and auditing point-of-sale (POS) systems.

· Manage and distribute cashier banks under the supervision of the Controller.

· Collaborate with guests, clients, vendors, and suppliers to address and resolve accounts payable and receivable discrepancies.

· Comply with safety procedures, emergency protocols, and risk management policies.

· Report all incidents or injuries, regardless of severity, to the appropriate supervisor or manager.

· Perform additional responsibilities as assigned, including tasks outside the Accounting department to support hotel operations as needed.

Qualifications

· Proficiency with accounting or property management software programs.

· Demonstrated experience in balancing and auditing accounts payable or accounts receivable.

· Strong background in cash and credit card balancing, deposit processing, and transaction management.

· Previous hotel or resort accounting experience is highly preferred.

· Advanced ten-key calculator skills with “no-look” proficiency.

· Familiarity with office equipment and procedures, including copiers, fax machines, postage meters, and overnight shipping.

· Experience in payroll processing, including expertise with computerized time-keeping systems.

· Knowledge of POS systems, including their operation, troubleshooting, zeroing, and auditing.

Working Conditions:

· Primarily operates in an office setting, with occasional duties in other areas of the hotel as needed.

· May require evening or weekend availability during peak financial periods, such as month-end or year-end closings.